Administration - Payroll Specialist
About The Position
We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid, professional employees dedicated to helping those in need to rebuild their lives and reach their full potential. Founded locally in 1911, the Northern California & Northern Nevada affiliate of Volunteers of America (VOA-NCNN) is one of the largest providers of social services in the region, operating more than 40 programs including housing, employment services, substance abuse, and recovery services to families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night. OUR MISSION: To change individual lives, instill hope, increase self-worth and facilitate independence through quality housing, employment, and related supportive services. Volunteers of America Northern California & Northern Nevada inspires self-sufficiency, dignity, and hope by providing critical health and human services to thousands of vulnerable individuals and families across Northern California & Northern Nevada. VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.
Requirements
- A bachelor’s degree in accounting is required. Five years of combined education and accounting/ payroll experience may substitute for the bachelor’s degree requirement.
- Knowledge and recent experience with computerized accounting systems, Excel spreadsheets, double-entry accounting, and ADP/Workforce Now HRIS.
- Willingness to accept responsibility and do repetitive and routine work.
- Sound judgment, discretion, and tact are required to handle confidential information.
- Provide services without ethnic or social prejudices.
- Flexibility to work occasional overtime and willingness to function as a team member.
- A valid driver’s license and the ability to meet our insurance carrier’s guidelines are required.
- Computer data input
- Excel
- Ten-key calculator by touch
- Strong math ability
- Teamwork skills
- Oral and written communication skills
- Organizational skills
- Analytical and decision-making ability
Responsibilities
- Bi-weekly payroll calculation and submittal
- Deduction Reconciliations and Benefit Allocation
- Garnishments, accruals (vacation and sick)
- Payroll Taxes (Federal and State – CA and NV)
- Manual Payroll Checks
- Funding payroll requirements and Positive Pay
- Communicate with supervisors, staff, and administrators regarding payroll items
- Process housing allowances, mileage, travel and other reimbursements
- Prepare and submit Workers Compensation report monthly
- Work with Staff Accountants on Payroll Reclassifications
- Reconciliations of benefit liabilities and payments
- Send Payroll Reports to Program Directors
- Scan and Document retention/Scanning to Server Timely
- Assist with Monitoring Visits
- Work with Program Directors on Timecards, Time Off, Accruals, etc.
- 990 Data Support
- Back up to Accounts Payable Accountant
- Monthly, quarterly, and annual payroll taxes and reporting
- Audit Support as Necessary
- Other Duties as Assigned
Benefits
- paid holidays
- vacation
- sick pay
- health
- dental
- vision
- life
- short-term disability insurance coverage
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
