Payroll Specialist

Intermountain Electric Inc • Aurora District, CO

6d • $29 - $39

About The Position

Intermountain Electric, Inc. (IME) is seeking a Payroll Specialist to ensure accurate and timely payroll processing while maintaining compliance with union agreements, regulatory requirements, and company policies. The role supports payroll administration, reporting, and recordkeeping in a fast-paced environment, with a focus on union and non-union payroll, certified payroll documentation, employee support, and process improvement.

The position is primarily based in a typical office environment, with occasional travel to construction job sites. Job-site visits may involve construction conditions such as extreme temperatures, noise, dust, mud and debris, welding, leading edges, trenching, shoring, and confined spaces. Multiple locations may need to be visited in one day.

IME offers full-time employees a comprehensive benefits package with a choice of healthcare coverage effective the first of the month after hire, substantial PTO, and immediate eligibility to contribute to a generously matched, fully vested 401(k). The anticipated pay range is $28.61–$38.70 per hour; final pay depends on education, experience, relevant skills, and internal equity.

Requirements

• Experience in payroll processing or a related field.
• Proficiency in Microsoft Excel.
• Ability to anticipate and meet internal customer needs.
• Strong communication, interpersonal, and organizational skills.
• High level of attention to detail and data accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong understanding of payroll processes and compliance requirements.
• Professional discretion when handling sensitive employee information.
• Proven ability to manage complex payroll processes accurately and efficiently.
• Demonstrated success ensuring compliance with union agreements and regulatory requirements.
• Experience maintaining organized payroll documentation and supporting audits.
• Track record of resolving discrepancies and improving payroll workflows.

Nice To Haves

• Familiarity with JD Edwards and Kofax.
• Experience processing union payroll.

Responsibilities

• Process weekly union payroll and biweekly non-union payroll in compliance with IBEW labor agreements and applicable regional requirements.
• Review and validate timesheets, coordinating with field leadership, project teams, and HR to verify hours, classifications, and job costing.
• Maintain and update payroll records, including employee status changes, deductions, garnishments, and tax withholdings.
• Support onboarding by entering and verifying payroll-related information for new hires.
• Prepare and submit certified payroll reports and OCIP/DCIP documentation in accordance with project and government requirements.
• Ensure compliance with federal, state, and union regulations, including prevailing wage and labor requirements.
• Maintain organized payroll records in line with legal and company retention policies.
• Support internal, union, and government audits through documentation and coordination.
• Research and resolve payroll discrepancies, including uncashed checks, stop payments, and retroactive adjustments.
• Respond professionally and confidentially to payroll-related inquiries.
• Partner with HR and the parent company to ensure accurate benefit deductions and reporting of union fringe benefits.
• Assist with or lead payroll system updates, implementations, and process improvements.
• Identify opportunities to improve payroll accuracy and efficiency.
• Perform additional duties as assigned.

Benefits

• Choice of healthcare coverage options, effective the first of the month after hire.
• Substantial paid time off.
• Immediate eligibility to contribute to a generously matched and fully vested 401(k).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed