Payroll Specialist

Agility Robotics•Pittsburgh, PA

20d•$58,000 - $91,000•Hybrid

About The Position

The Payroll Specialist is responsible for accurate, timely, and compliant payroll activities, including biweekly payroll processing, payroll data validation, employee support, tax notice resolution, relocation processing, and future RSU payroll processing. The role requires close attention to detail, urgency, and the ability to manage priorities and deadlines independently. The specialist works with People Operations, Accounting, employees, and other internal partners to research and resolve payroll questions and discrepancies and support a positive employee experience. The position also supports payroll audits, nondiscrimination testing, annual reporting, year-end activities, and process improvement initiatives. It is a hybrid position based out of the Pittsburgh or Fremont office. Applicants must have current authorization to work in the United States.

Requirements

2–4 years of progressive payroll experience.
Experience processing biweekly payroll in a fast-paced, high-growth environment.
Experience with multi-state payroll.
Experience with payroll data validation, adjustments, and troubleshooting.
Experience working with payroll systems and HRIS platforms.
High sense of urgency and ability to meet time-sensitive deadlines.
Exceptional attention to detail and commitment to accuracy.
Strong communication, collaboration, analytical, problem-solving, and organizational skills.
Ability to independently research issues, identify and recommend solutions, and follow through to resolution.
Moderate to strong proficiency in Excel and/or Google Sheets.
Ability to manage multiple priorities and work autonomously in a fast-paced, evolving environment.
Ability to handle confidential employee and payroll information with discretion and maintain accurate documentation.
Current authorization to work in the United States.

Nice To Haves

Experience with payroll taxes, tax notices, or payroll compliance.
Experience with equity or RSU payroll processing.

Responsibilities

Process biweekly payroll accurately and on schedule.
Validate payroll data, including hours worked, earnings, deductions, adjustments, and supporting inputs.
Ensure compliance with federal, state, and local wage and hour laws, garnishments, and other mandates.
Maintain accurate payroll records and supporting documentation in accordance with company policies and regulatory requirements.
Research and resolve payroll discrepancies and employee questions in a timely manner.
Partner with People Operations on payroll-related requests, questions, and issue resolution.
Monitor automated payroll tax remittances, investigate issues, and coordinate resolutions with agencies, internal teams, and external tax partners as needed.
Review and process employee relocation payroll items, validate supporting information, and resolve related questions or discrepancies.
Support special payroll calculations and adjustments.
Support payroll processing for Restricted Stock Units (RSUs); additional details and processing frequency are to be determined.
Assist with payroll audits and requests for supporting documentation.
Support nondiscrimination testing, annual reporting requirements, year-end payroll activities, and related reporting.
Research and provide payroll data and documentation to internal and external stakeholders.
Collaborate with People Operations, Accounting, employees, and external partners to resolve payroll matters.
Communicate payroll information clearly and professionally while maintaining confidentiality.
Identify opportunities to improve payroll processes, controls, and efficiency.
Support special projects and other payroll-related initiatives as needed.

Benefits

401(k) plan with a 6% company match.
Company stock options.
100% company-paid medical, dental, vision, and short- and long-term disability insurance for employees.
Benefits eligibility begins on the first day of employment.
Employee Assistance Program (EAP).
Exempt employees receive flexible, unlimited PTO and 12 company holidays, including a winter shutdown.
Non-exempt employees receive 10 vacation days, paid sick leave, and 12 company holidays, including a winter shutdown, annually.
Catered lunches four times a week and healthy snacks and refreshments at Salem and Pittsburgh locations.
Paid parental leave programs.
Flexible work arrangements.
Professional development and tuition reimbursement programs.
Relocation assistance for eligible roles.
Annual discretionary bonus for eligible roles.