Payroll Specialist

Quanta Services•Richland, MS

24d

About The Position

The Payroll Specialist is responsible for accurate and timely weekly, multi-state payroll processing for a large employee population. The role supports compliance with federal, state, and local payroll regulations; manages employee deductions and garnishments; supports tax reporting and filings; and responds to payroll-related inquiries. The specialist partners with HR and Finance to maintain payroll integrity, accuracy, and continuous improvement. The position also handles sensitive employee information confidentially and works independently under minimal supervision, escalating complex issues as needed.

Requirements

High school diploma required.
At least 2 years of payroll processing experience; multi-state payroll experience is strongly preferred.
Working knowledge of payroll laws, regulations, and reporting requirements.
Proficiency in Microsoft Excel.
Strong organizational skills and ability to meet strict deadlines.
Ability to work independently and perform well under pressure.
Excellent communication and interpersonal skills.
Dependable, reliable, and professional demeanor.
Ability to lift and handle materials up to 50 pounds unassisted.
Ability to lift files, open filing cabinets, bend, and stand as required.

Nice To Haves

Associate degree in Accounting, Finance, Human Resources, or a related field.
Experience processing payroll for large employee populations.
Familiarity with payroll and timekeeping systems such as Kronos, JD Edwards, or similar platforms.
Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
Advanced multi-state payroll and tax compliance experience.

Responsibilities

Process weekly and/or bi-weekly payroll for approximately 1,700 or more employees across multiple states.
Import, verify, audit, and adjust timecard and payroll data.
Review and reconcile wages, overtime, PTO, and other pay types for regulatory compliance.
Audit payroll and reconcile payroll registers before transmission.
Ensure employee pay is distributed accurately and on time.
Verify employee setup and timecard accuracy in timekeeping systems such as JD Edwards.
Track and maintain PTO accruals in the timekeeping system.
Perform quality reviews of payroll submissions, charge codes, and control totals.
Manage federal, state, and local tax withholdings, deposits, and multi-state reporting.
Conduct tax analysis to ensure correct withholding and compliance.
Support quarterly filings and year-end reporting, including W-2 processing.
Process employee deductions, garnishments, and other withholdings in accordance with regulations.
Maintain compliance with SOX standards, internal controls, and company policies.
Serve as a primary contact for employee payroll questions and issue resolution.
Partner with HR teams to ensure accurate benefit and deduction processing.
Maintain confidentiality when handling sensitive employee data.
Identify efficiency improvements and assist with payroll system upgrades or enhancements.
Participate in special projects and perform other duties assigned by leadership.
Work independently with minimal supervision and escalate complex issues when needed.

Benefits

Multiple BCBS medical plan options with in-network preventive care at no cost and access to virtual care.
Prescription drug coverage and healthcare cost-management tools and advocacy support.
Dental coverage, including preventive care and orthodontia options for adults and children.
Vision coverage with annual exams and frame allowances.
Health Savings Account and Flexible Spending Account options, including Dependent Care FSA.
401(k) retirement plan with immediate eligibility and vesting and company match up to 4.5%.
Company-paid basic life and AD&D insurance; optional supplemental life insurance for employees and dependents.
Short-term and long-term disability coverage.
Employee Assistance Program offering confidential mental health, financial, family, and wellbeing support at no cost to employees and their households.
Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home and auto insurance, and long-term care coverage.
Employee discounts.
Access to Quanta Cares, a disaster relief fund supporting employees and families.