Payroll Specialist

Cancer Center of South Florida PLLC•West Palm Beach, FL

19d

About The Position

The Payroll Specialist is responsible for accurate and timely payroll processing for approximately 300 employees across multiple states. The role manages payroll data, reviews time and earnings, performs payroll and general ledger reconciliations, prepares and posts journal entries, and helps maintain compliance with federal, state, and local requirements. The position partners closely with Finance, Human Resources, employees, and payroll vendors and requires dependability, attention to detail, and the ability to work independently. The specialist processes bi-weekly payroll and related payments, validates payroll and benefit information, maintains payroll system configurations, investigates and resolves discrepancies, and performs payroll accounting and reporting activities. The role also supports month-, quarter-, and year-end close; completes year-end payroll activities; maintains confidential records; responds to employee inquiries; and provides documentation for reviews, regulatory requirements, and audits.

Requirements

Associate degree or higher in Accounting, Finance, Business Administration, or a related field.
At least three years of hands-on payroll processing experience.
Working knowledge of federal, state, and local payroll and wage-and-hour requirements.
Experience performing payroll reconciliations and preparing general ledger journal entries.
Strong proficiency in Microsoft Excel, including functions, lookups, pivot tables, and data validation.
Strong analytical, organizational, and problem-solving skills with close attention to detail.
Ability to manage deadlines, prioritize competing demands, and maintain accuracy in a high-volume environment.
Sound judgment and commitment to confidentiality.
Clear written and verbal communication skills and a service-oriented approach.

Nice To Haves

Bachelor’s degree.
Multi-state payroll experience.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience with Paylocity.
Experience processing payroll in Florida and supporting employees in multiple state and local tax jurisdictions.
Familiarity with accounting systems, payroll interfaces, general ledger feeds, and payroll-related internal controls.

Responsibilities

Process accurate and timely bi-weekly payroll for employees across multiple states, including regular, supplemental, off-cycle, and final payments.
Review, validate, and audit employee payroll information, including time records, compensation changes, earnings, deductions, garnishments, taxes, and paid time off.
Audit and reconcile employee benefit deductions and related charges for medical, dental, vision, retirement, and other applicable benefit programs; identify discrepancies and coordinate corrections.
Maintain, review, and validate Paylocity configurations, including multi-state payroll rules, tax settings, earning and deduction codes, and other payroll-related settings.
Audit payroll results, investigate discrepancies, and coordinate timely corrections with employees, management, Human Resources, Finance, and external payroll providers.
Apply and monitor federal, state, and local payroll requirements, including wage-and-hour regulations, payroll taxes, deductions, and reporting obligations.
Reconcile payroll registers, tax liabilities, retirement contributions, bank activity, and payroll-related general ledger accounts.
Complete payroll-related accounting activities, including journal entries, adjustments, account reconciliations, and supporting documentation for month-end, quarter-end, and year-end financial close.
Execute year-end payroll activities, including W-2 reconciliation, payroll balancing, corrections, and required regulatory reporting.
Maintain accurate and confidential payroll records in accordance with record-retention requirements, organizational policies, and internal control procedures.
Research and resolve employee payroll inquiries and communicate payroll-related information accurately and confidentially.
Prepare payroll reports, reconciliations, and supporting documentation for internal reporting, financial reviews, regulatory requirements, and audits.