Payroll Specialist

NORTHSTAR AEROSPACE•Bedford Park, IL

25d•$85,800 - $110,000•Hybrid

About The Position

The Payroll Administrator is responsible for maintaining accurate labor reporting and hourly attendance systems and managing all aspects of salaried and hourly payroll for union and non-union employees across the United States and Canada. The position is part of Avio Aero’s HR Department and also supports day-to-day HR needs and projects. It works with employees at all organizational levels and does not supervise other employees. This is a full-time, exempt position. The role can be located in Arizona or Chicago; the job details identify Chicago – Bedford Park, Illinois. The position reports to the Senior Leader of HR in Arizona.

Requirements

Bachelor’s degree from an accredited college or university, or a high school diploma/GED with at least 4 years of payroll experience.
At least 4 years of experience in a unionized manufacturing environment with labor tracking and payroll expertise.
At least 5 years in a lead payroll role.
Knowledge of Microsoft Office software, including Outlook, PowerPoint, Word, and Excel.
Ability to work a non-standard work week, including some holidays and weekends.
Ability to meet timelines, particularly critical union payroll timelines.
Ability to work with and through a unionized workforce to achieve organizational objectives.
Strong organizational and continuous-improvement skills.
Strong oral and written communication skills.
Ability to interface professionally and effectively with other departments and all levels of management, including senior leadership.
Ability to work independently and exercise sound independent judgment on important matters.
Ability to work as part of a team with little or no supervision.
Ability to meet the position’s physical requirements, including frequent sitting, standing, walking, talking, hearing, seeing, writing, and typing; occasional lifting of up to 25 pounds; and other occasional physical activities described in the posting.
Ability to wear appropriate personal protective equipment, including earplugs, safety glasses, and safety shoes.

Responsibilities

Process weekly hourly and bi-weekly salaried payrolls.
Track timecards, including hours worked, vacation, and sick time.
Process salaried and hourly payroll changes when they are not automated.
Validate regular, time-and-a-half, and double-time hours in accordance with union contracts.
Track vacation and sick time and administer leadman and shift-differential pay.
Assist with system integrations and testing; manage payroll system integrations with automated benefits suppliers.
Review Paycom payroll reports and compare them with submitted inputs.
Track payroll changes and obtain Human Resources signoff.
Reconcile weekly payroll registers with journal entries generated by the payroll system.
Work with payroll tax filings, including FUTA, SUTA, and FICA.
Reconcile quarterly and annual vacation and sick accrual accounts with payroll records.
Process annual W-2s and 1099s and quarterly 940 and 941 forms.
Maintain historical electronic payroll files and prepare weekly payroll reports covering dollars, hours, overtime, premiums, NSP, and leadman pay.
Process daily labor adjustments and track indirect labor by labor code.
Perform account reconciliations for payroll-related general ledger accounts and calculate monthly direct-by-indirect dollars paid (DCI).
Review monthly insurance invoices for accuracy and reconcile them with payroll deductions.
Review the 401(k) forfeiture account and assist with annual audits.
Assist with HR projects and other day-to-day HR needs.
Work on other projects as assigned.