Payroll Specialist

Giesecke+Devrient•Dulles, VA

8d•$65,000 - $75,000

About The Position

The Payroll Specialist is responsible for accurately and promptly processing multi-state U.S. payroll using ADP Workforce Now (WFN). The role maintains employee payroll records, processes payroll transactions, supports employees and managers, and helps ensure compliance with federal, state, and local regulations. The Payroll Specialist works closely with People+, Benefits, Finance, and third-party vendors. The role processes bi-weekly and off-cycle payrolls; reviews payroll and timekeeping data; researches discrepancies; administers payroll taxes and court-ordered deductions; supports audits and year-end activities; maintains payroll records and controls; and prepares payroll reporting and reconciliations. It also responds to employee and manager inquiries, provides ADP self-service guidance and training, documents procedures, and contributes to process improvements. The position is primarily office-based and involves extended computer work and managing competing deadlines in a fast-paced environment. The stated annual pay range is $65,000–$75,000, with eligibility for a 2.5% bonus depending on company performance. Benefits for eligible employees include medical, dental, vision, paid time off, paid holidays, a 401(k) with employer match, parental leave, disability and life insurance, healthcare and dependent care FSAs, EAP, education assistance, and more.

Requirements

2–5 years of U.S. payroll processing experience.
Experience processing multi-state payrolls.
Hands-on experience with ADP Workforce Now or another multi-module HRIS payroll system.
Experience with time and attendance systems.
Experience with payroll reconciliations.
Understanding of U.S. payroll regulations, taxation, and wage and hour laws.
Knowledge of garnishments, benefit deductions, and time and attendance.
Proficiency in ADP Workforce Now or a similar HRIS.
Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to handle confidential information with discretion.
Ability to manage a high volume of requests from various sources.
Excellent verbal and written communication skills.
Self-motivated, with the ability to collaborate and communicate effectively with employees, managers, and stakeholders at all organizational levels.

Nice To Haves

Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field.
Experience with payroll audits and compliance testing.
Experience in a shared services or high-volume payroll environment.

Responsibilities

Process bi-weekly payrolls through ADP Workforce Now.
Review and audit payroll data, including hires, terminations, pay changes, promotions, bonuses, commissions, and deductions.
Validate time and attendance data before payroll processing.
Analyze payroll registers and exception reports, identify discrepancies, and make corrections.
Process off-cycle payrolls, manual checks, and payroll adjustments as required.
Balance payroll before final management review.
Ensure compliance with federal, state, and local payroll laws and regulations.
Support payroll tax inquiries, escalate them to the Team Lead when required, and work with ADP on tax filings and notices.
Process wage garnishments, child support orders, tax levies, and other court-ordered deductions.
Maintain compliance with FLSA, state wage and hour requirements, and company policies.
Assist with year-end activities, including W-2 preparation, reconciliation, and distribution.
Participate in company audits, including 401(k) nondiscrimination testing, organizational audits, and workers' compensation audits, as required.
Respond to employee and management inquiries about pay, taxes, deductions, time reporting, and payroll policies.
Research and resolve payroll discrepancies in a timely and professional manner.
Educate employees on ADP Workforce Now self-service functionality.
Conduct onboarding orientation and ongoing training for employees and managers.
Maintain employee payroll records and data integrity in ADP Workforce Now.
Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as directed by Benefits.
Support payroll audits, internal controls, and compliance requirements.
Document payroll procedures and participate in process improvement initiatives.
Collaborate with People+ on payroll communications as needed.
Generate and analyze payroll and audit reports from ADP Workforce Now.
Provide Finance with supporting documentation and reporting for bi-weekly payrolls.
Assist with monthly, quarterly, and annual payroll reporting.
Gather payroll documentation and evidence for internal and external audits.
Perform other duties as required.