Payroll Specialist

KINAOLE SERVICE CENTER•Santa Rita, GU

46d•Hybrid

About The Position

The Payroll Specialist ensures accurate, timely, and compliant payroll processing for multiple companies across the United States and multiple payroll cycles. The role administers payroll operations in accordance with company policies, federal and state regulations, Generally Accepted Accounting Principles (GAAP), and DCAA guidelines. It requires discretion and independent judgment, attention to detail, and strong analytical, communication, organizational, and problem-solving skills. The position identifies compliance concerns, recommends process improvements, maintains payroll records, and stays current on payroll tax regulations. It collaborates with Payroll, Human Resources, Finance, and Accounting teams and provides professional, timely support to employees and management. The position is hybrid and based at the company’s San Antonio office in Pacific Plaza. Occasional weekend and holiday work is required to meet payroll deadlines. Work is primarily in an office, with occasional travel as business needs require.

Requirements

High school diploma or equivalent required.
At least two years of experience processing payroll for multiple companies across multiple states required.
Experience processing multi-state payrolls, including SCA, CBA, Davis-Bacon Act, and other prevailing-wage payrolls.
Experience with ADP Workforce Now or a similar payroll processing system.
Working knowledge of payroll regulations, payroll tax requirements, GAAP, and DCAA compliance.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities while meeting strict payroll deadlines.
High level of professionalism, confidentiality, and attention to detail.

Nice To Haves

Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field; a bachelor’s degree is preferred.
Five or more years of payroll processing experience, preferably supporting government contracts.
Experience using Unanet ERP.
Certified Payroll Professional (CPP) certification.
Experience supporting payroll operations for federal government contractors.
Experience with payroll audits, reconciliations, and process improvement initiatives.
Advanced Microsoft Excel skills.

Responsibilities

Process payroll accurately and on time for multiple companies and payroll cycles across the United States.
Audit employee timecards, payroll data, and reports before payroll processing.
Process payroll adjustments, including raises, bonuses, overtime, off-cycle payrolls, wage garnishments, deductions, direct deposits, and paper checks.
Maintain employee payroll records, tax withholdings, direct deposit information, and other payroll documentation.
Process multi-state payrolls, including SCA, CBA, Davis-Bacon Act, and Guam payrolls.
Maintain accurate benefit deductions, insurance premiums, leave accruals, and vacation and sick balances.
Process employee tax documents, including W-4s, W-2s, and other payroll-related filings, in compliance with applicable regulations.
Investigate and resolve payroll discrepancies with employees, Human Resources, Finance, and government agencies.
Prepare payroll reports, reconciliations, journal entries, and supporting documentation for management, audits, and financial reporting.
Assist with year-end payroll processing and annual payroll audits.
Monitor payroll compliance, notify Payroll leadership of policy, regulatory, or procedural issues, and recommend improvements.
Develop, update, and maintain payroll procedures and Standard Operating Procedures (SOPs).
Train employees on payroll processes and respond to payroll-related questions.
Maintain organized payroll files and documentation in accordance with company retention policies.
Stay current on payroll legislation, tax regulations, and industry best practices.
Perform other payroll-related duties as assigned.