Payroll Specialist

KINAOLE SERVICE CENTER•Santa Rita, GU

20d•Hybrid

About The Position

The Payroll Specialist ensures accurate, timely, and compliant payroll processing for multiple companies across the United States and multiple payroll cycles. The role administers payroll in accordance with company policies, federal and state regulations, Generally Accepted Accounting Principles (GAAP), and DCAA guidelines, exercising discretion and independent judgment. The position is based in the company's San Antonio office at Pacific Plaza and is hybrid. Occasional weekend and holiday work is required to meet payroll processing deadlines. The specialist maintains payroll records, identifies compliance concerns, recommends process improvements, stays current on payroll tax regulations, and collaborates with Payroll, Human Resources, Finance, and Accounting teams. The role also supports employee and management inquiries, reporting, audits, reconciliations, and year-end payroll processing. Work is primarily performed in an office environment, with occasional travel as business needs require.

Requirements

High school diploma or equivalent.
At least two years of experience processing payroll for multiple companies across multiple states.
Experience processing multi-state payroll, including SCA, CBA, Davis-Bacon Act, and other prevailing-wage payrolls.
Experience with ADP Workforce Now or a similar payroll processing system.
Working knowledge of payroll regulations, payroll tax requirements, GAAP, and DCAA compliance.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and meet strict payroll deadlines.
Professionalism, confidentiality, and attention to detail.

Nice To Haves

Five or more years of payroll processing experience, preferably supporting government contracts.
Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
Experience using Unanet ERP.
Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
Certified Payroll Professional (CPP) certification.
Experience supporting payroll operations for federal government contractors.
Experience with payroll audits, reconciliations, and process improvement initiatives.
Advanced Microsoft Excel skills.

Responsibilities

Process accurate and timely payroll for multiple companies across multiple U.S. payroll cycles.
Audit employee timecards, payroll data, and payroll reports before processing.
Process payroll adjustments, including raises, bonuses, overtime, off-cycle payrolls, wage garnishments, deductions, direct deposits, and paper checks.
Maintain employee payroll records, tax withholdings, direct deposit information, and other payroll documentation.
Process multi-state payrolls, including SCA, CBA, Davis-Bacon Act, and Guam payrolls.
Maintain accurate employee benefit deductions, insurance premiums, leave accruals, vacation balances, and sick balances.
Process employee tax documents, including W-4s, W-2s, and other payroll-related filings, in compliance with federal, state, and local regulations.
Research and resolve payroll discrepancies in coordination with employees, Human Resources, Finance, and government agencies.
Prepare payroll reports, reconciliations, journal entries, and supporting documentation for management, audits, and financial reporting.
Assist with year-end payroll processing and annual payroll audits.
Monitor payroll compliance, notify Payroll leadership of policy, regulatory, or procedural issues, and recommend improvements.
Develop, update, and maintain payroll procedures and Standard Operating Procedures (SOPs).
Train employees on payroll processes and respond to payroll-related questions professionally and promptly.
Maintain organized payroll files and documentation in accordance with company retention policies.
Stay current on payroll legislation, tax regulations, and industry best practices.
Perform other payroll-related duties as assigned.