Payroll Specialist

Newport Healthcare • Nashville, TN

7d • Onsite

About The Position

The Payroll Specialist ensures accurate preparation, disbursement, and processing of payroll in a multi-state environment, including payroll for exempt and nonexempt employees. The position interacts with departments across the organization and requires strong organizational, communication, and accounting skills, along with keen attention to detail.

This is an in-office position in Nashville, Tennessee. The schedule is 3–4 days in the office during payroll-run weeks and 2 days in the office during non-payroll weeks. Candidates already based in Nashville are sought.

Requirements

• High school diploma or equivalent.
• At least two years of experience in payroll administration.
• Demonstrated experience building and maintaining moderately complex spreadsheets.
• Strong organizational, communication, and accounting skills, with keen attention to detail.
• Must be based in Nashville, according to the posting’s stated candidate preference.

Nice To Haves

• Bachelor’s degree.
• Experience with UltiPro.

Responsibilities

• Deliver accurate and timely payroll services for multiple states and for exempt and nonexempt employees.
• Analyze payroll data supplied by managers for accuracy and completeness; enter and balance the data, process payroll, review payroll reports for accuracy, and distribute them on time.
• Review workflows for new hires, changes, and terminations to ensure accuracy in multi-state payroll.
• Compile and enter payroll data, including hours worked, time away, taxes, insurance, garnishments, and other withholdings.
• Verify employee personal data and work-related changes, including promotions, terminations, and bonuses, to ensure they are accurately reflected.
• Assist in training managers on payroll systems and their responsibilities for employees.
• Research, analyze, and resolve discrepancies, reporting to management as needed.
• Participate in end-of-month closing audits as needed.
• Maintain compliance with legal and institutional requirements and stay current on federal, state, and local wage and hour regulations.
• Identify payroll service solutions to streamline or enhance service delivery; recommend process and policy improvements while maintaining compliance.
• Provide customer-focused service, responding to requests and issues in a timely manner and following up effectively.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED