Payroll Specialist

TP-Link Systems Inc.

19d • $85,000 - $95,000

About The Position

TP-Link Systems Inc. is seeking a Payroll Specialist to administer U.S. payroll using ADP Workforce Now, maintain accurate payroll records, and support compliance across multiple states, particularly California. The role also coordinates payroll deductions and benefits changes, prepares required reports and filings, and supports year-end processing and audits. The position requires at least five years of direct payroll experience, a bachelor's degree in a relevant field, and strong knowledge of payroll administration, tax and labor regulations, and payroll systems.

Requirements

• Bachelor's degree in a relevant field.
• At least five years of direct payroll experience, including expertise in ADP Workforce Now payroll administration.
• Expert-level Excel knowledge or advanced Excel knowledge with willingness to learn.
• Proficiency with HRIS, including ADP Workforce Now, ADP Smart Compliance, Workday, SAP, and advanced benefits systems.
• Strong understanding of California payroll laws and multi-state payroll regulations.
• Experience with California Pay Data Reporting and quarterly and annual tax filing requirements.
• Knowledge of payroll tax withholdings, unemployment insurance, and compliance requirements.
• Experience with wage garnishments and employer responsibilities for garnishment reporting and withholding.
• Familiarity with labor laws, tax regulations, and benefits compliance, including ACA, FLSA, and FMLA.
• Ability to troubleshoot payroll issues and apply critical thinking to resolve issues or discrepancies.
• Strong attention to detail and ability to maintain confidentiality when handling payroll data.
• Experience with onboarding and offboarding cycles.
• Excellent problem-solving, analytical, and organizational skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

Nice To Haves

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) certification.
• Experience with HRIS integrations.

Responsibilities

• Process semi-monthly U.S.-only payroll using ADP Workforce Now.
• Audit payroll entries, deductions, and adjustments.
• Maintain payroll input records and supporting documentation.
• Manage time and attendance records and ensure their accuracy before payroll submission.
• Create manual payments while maintaining HR confidentiality.
• Handle off-cycle payroll runs, retroactive pay, and final pay calculations as needed.
• Ensure compliance with wage garnishments, levies, and child support orders.
• Administer payroll for employees across multiple states in compliance with California and other state labor laws.
• Maintain knowledge of federal, state, and local payroll tax laws, including withholding, unemployment, and wage/hour laws.
• Prepare and file required state and federal payroll tax reports.
• Coordinate payroll deductions for benefits, retirement plans, and voluntary contributions.
• Work with HR and Benefits teams on payroll changes resulting from open enrollment.
• Work with the benefits broker to reconcile benefit changes and adjustments with each payroll.
• Prepare and submit EEO-1, California Pay Data Reporting, and other required filings.
• Assist with year-end payroll processing, including W-2 and ACA reporting.
• Support internal and external payroll and compliance audits.

Benefits

• Fully paid medical, dental, and vision insurance, with partial coverage for dependents.
• Contributions to 401(k) funds.
• Over four weeks of PTO per year.
• Bi-annual pay increases.
• Health and wellness benefits, including a free gym membership.
• Quarterly team-building events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level