Payroll Specialist

Saber Power•Houston, TX

12d•Onsite

About The Position

Saber Power Services seeks a Payroll Specialist II to support accurate, timely payroll processing across multiple companies and states and serve as a knowledgeable resource within the payroll team. The role performs assigned payroll functions under the Payroll Manager’s review, working independently to complete tasks, investigate discrepancies, and resolve issues. It partners with HR and Accounting to maintain accurate employee records, process complex pay types, and prepare payroll reconciliations and reporting. The specialist cross-trains across the full payroll process, provides dependable backup coverage, and develops into an informal team leader. The position is fully onsite at Saber’s Clear Lake headquarters in Houston, Texas. No travel is anticipated.

Requirements

At least six years of hands-on payroll experience.
Experience using ADP payroll systems.
Experience processing multi-state payroll.
Understanding of varied pay types and pay rules, including wages, per diem, travel time, and report time.
Understanding of payroll job costing and the relationship between payroll data and accounting records.
Demonstrated ability to perform payroll functions independently, reconcile data, and resolve discrepancies.
Strong analytical and critical-thinking skills, including judgment to recognize unusual results and persistence to investigate and resolve them.
High attention to detail and accuracy.
Strong Excel skills, including the ability to organize, compare, and reconcile payroll data.
Ability to learn complex payroll processes quickly and work independently within established procedures and review requirements.
Effective organizational and time-management skills, with the ability to meet recurring deadlines and manage competing priorities.
Clear verbal and written communication and the ability to build effective working relationships across departments.
Ability to share knowledge, support teammates, and contribute to team goals.
Sound judgment and discretion in handling confidential employee and payroll information.

Nice To Haves

Construction or field services payroll experience is strongly preferred.
Experience with ADP Workforce Now, ADP Enhanced Time, or ADP Workforce Manager.
Experience processing payroll for multiple companies.
Associate degree or college coursework in accounting, business, or a related field.
Experience with Microsoft Business Central.
Familiarity with I-9 and E-Verify processes to support potential backup coverage for HR.

Responsibilities

Perform assigned portions of biweekly payroll processing for multiple companies within ADP, including reviewing time records, applying pay rules, and processing approved expense reimbursements.
Review payroll data and results for accuracy and completeness; investigate unusual results and discrepancies and follow issues through to resolution with the Payroll Manager, HR, and Accounting.
Cross-train across the full payroll cycle and associated tasks to provide coverage and continuity of payroll operations.
Maintain employee payroll records, including changes to pay rates, job titles, managers, departments, and employment status; coordinate termination updates and final payroll timing with HR.
Establish and validate new-hire payroll profiles in ADP, including personal information, department assignments, accounting codes, tax information, and timekeeping configurations; verify direct deposit information and complete setup in related systems.
Apply appropriate treatment of wages, per diem, travel time, report time, and other pay types according to applicable requirements and departmental pay rules.
Prepare and reconcile payroll reporting, including biweekly 401(k) reconciliations, payroll job-cost journals, and monthly payroll-related journal entries for Accounting’s review; investigate and resolve discrepancies affecting payroll and job-cost reporting.
Support setup of new state taxing authorities and monitor employee tax assignments and payroll tax information across multiple states.
Review and process wage garnishments, including child support orders and payments.
Prepare records, reconciliations, and supporting documentation for financial, 401(k), workers’ compensation, insurance, and customer-required audits.
Serve as a knowledgeable resource for payroll teammates, share process knowledge, and help resolve routine processing questions.
Collaborate with HR, Accounting, and other departments to address payroll questions and maintain accurate information while protecting employee confidentiality.
Perform other job-related duties as requested by management.