Payroll Representative

City of New York • New York City, NY

5d • Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city. The Office of Employee Services (OES) manages human capital administration and workforce management, including recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits, and performance management. OES also oversees employee-related programs such as Conflicts of Interest Board (COIB) programs, Financial Disclosure, Secondary Employment & Moonlighting Waivers, Residency Requirement Administration, Remote Work Program Administration, Federal Tax Information (FTI) background investigation requirements, and COVID-related and Line of Duty Injury (LODI) policies. OES provides guidance to agency business units on employee and employment matters to ensure compliance with citywide and agencywide policies. OES collaborates with various city agencies and oversight bodies to support the agency’s workforce management needs. The Payroll and Benefits Administration unit is seeking a Payroll Representative to support its operations.

Requirements

• Permanent Principal Administrative Associate Civil Service title, or reachable on the Principal Administrative Associate Civil Service Exam No. 1128, or serving in a comparable title.
• Include Employee Identification Number (EIN) when applying.
• Indicate permanent Civil Service title or List No. for Exam No. 1128 in cover letter.
• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• OR An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above.
• OR A four-year high school diploma or its educational equivalent and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described above.
• OR Education and/or experience equivalent to the above, but all candidates must possess the one year of administrative or supervisory experience.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

• This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

Responsibilities

• Research, audit and implement Additions to Gross (ATGs) such as Service Increment, Recurring Increment Payment (RIP), Longevity Increment, Longevity Differential, and Experience Differential.
• Generate CHRMS canned query for Absence Control Report audit and send notifications of infractions to the agency's supervisory structure, recommending conference levels.
• Calculate, implement, audit, record, and correct paid overtime processed into the City Time system.
• Maintain up-to-date overtime records for each employee to ensure paid overtime caps are not exceeded.
• Generate CHRMS canned queries and ad-hoc reports for maintaining spreadsheets of paid overtime payment records.
• Assist with the audit of bi-weekly payroll, including paycheck breakdown and distribution.
• Provide backup support to the payroll unit in various functions as needed.
• Assist with audit transactions entered by the processing unit.
• Generate various reports in NYCAPS.
• Maintain an accurate record of paychecks mailed to inactive employees.
• Process EFT (Direct Deposit) Enrollment Forms.
• Process Federal (W-4) and State & City (IT2104) tax forms.
• Assist the Benefits area with employment verifications and retirement processing as necessary.
• Complete special projects as required by the Office of Employee Services.

Benefits

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level