Payroll Processor/Accounts Payable Specialist

CityVet•Leesburg, FL

1d•Onsite

About The Position

Beacon College, an institution dedicated to uniquely serving students through an innovative, student-centered approach, is seeking a highly organized and service-focused Payroll Processor/Accounts Payable Specialist. This position plays a vital role in ensuring the accuracy and integrity of the College’s financial operations while supporting a collaborative, mission-driven campus environment. The Payroll Processor/Accounts Payable Specialist supports the College’s financial operations through accurate payroll processing and financial record maintenance. This position will also support the Senior Accounts Payable Specialist.

Requirements

Associate degree in Accounting or Business or equivalent experience
2+ years of payroll, accounting, or related experience
Strong attention to detail and accuracy in payroll processing and accounting.
Clear verbal and written communication.
Ability to collaborate with a team.
Integrity and discretion when handling the company’s financial and payroll data.
Proficiency in accounting software and data analysis tools.
Ability to multitask in a stressful environment with specific deadlines.
Proficiency Excel and other Microsoft-based applications.
Strong service orientation with a demonstrated ability to effectively meet the needs of and work collaboratively with a diverse population of students, staff, faculty, and public.

Nice To Haves

Experience working in a higher education environment.
Experience using Paycor system.
Experience using Jenzabar software.

Responsibilities

Attend staff and administrative meetings and complete all appropriate training.
Participate in formulating, streamlining, and implementing policies and procedures for the Accounting Department.
Assist with special accounting projects, such as financial, Workers Comp and retirement audits.
Perform account reconciliations as required for all areas related to your responsibility.
Process bi-weekly payroll for Faculty, Staff and Student employees. Responsible for using the company’s payroll systems to calculate pay, including the appropriate deductions and taxes, based on the completed timecards.
Validate work hours in the payroll timekeeping system.
Maintain payroll information by collating, calculating, and entering data, resolving payroll discrepancies, and answering any employee payroll queries.
Comply with all relevant tax laws and policies, provide exceptional customer service, and ensure all payroll-related and timekeeping processes and procedures are followed and maintained.
Maintain all payroll operations according to company policies and procedures.
Prepare journal entries for standard payroll (and related) transactions.
Share responsibility to monitor, process, and respond to incoming emails received in the Accounts Payable email account.
Handle substantial amounts of data while maintaining the accuracy and integrity of the information.
Enter routine payables, as assigned.
Generate purchase orders as needed.
Create and maintain vendor records and manage the weekly accounts payable check mailings procedure.
Process accounts payable checks as needed.
Execute credit card reconciliation and upload. Ensure all card holders have completed proper accounting policies.
Participate in and train employees in purchase order and purchasing card (credit card) procedures and policies.
Complete month end invoicing tasks and update monthly closing schedule.
Assist with fiscal month, quarter, and year end close.
All other duties as assigned.