Payroll/Payables Coordinator

Massachusetts Water Resources Authority • Chelsea, MA

4d • Hybrid

About The Position

Provides administrative support to the Payroll Department for processing payroll transactions in accordance with MWRA policies and procedures. Expedites, audits, processes and maintains invoices vouched for payment on the automated accounts payable and procurement systems, researches vendor inquiries, resolves problems, tracks non-conforming invoices, generates reports and adheres to published processing deadlines and schedules.

Requirements

• A two (2) year degree in Accounting, Business Administration or a related field preferred; and At least three (3) years of experience in payroll/accounts payable or related office activity.
• At least one (1) year experience in a supervisory position is preferred; and At least one (1) year experience in the use of PC-based systems; or Any equivalent combination of education or experience.
• Must have successfully completed the MIS and professional development-related ACP requirements for this position. If no qualified ACP certified applicant applies for the position, the selected candidate will have 6 months to complete the ACP program.
• Demonstrated skills in Microsoft Office products including Word and Excel required.
• Demonstrated ability to perform work assignments accurately with minimum supervision.
• Excellent communication and interpersonal skills are required.
• Ability to adhere to published processing deadlines and schedules.
• Basic reading, writing, mathematical and oral communication skills.

Nice To Haves

• At least one (1) year experience in a supervisory position is preferred

Responsibilities

• Oversees timekeeping and payroll processing and audits data for compliance and accuracy.
• Maintains payroll personnel records.
• Acts as the on-site Payroll/HR contact and answers employee payroll and benefit questions.
• Assists in the dissemination and implementation of administrative policies and procedures.
• Handles all routine administrative functions including but not limited to answering telephones, recording internal and external messages, and opening and sorting the mail.
• Prepares letters, memos, reports, correspondence and performs other clerical duties including basic bookkeeping and maintaining files.
• Assists with the preparation, compilation, collation and disbursement of various reports, projects, etc. as requested.
• Adheres to published schedules and deadlines for payment processing.
• Processes/generates documents in accordance with chart of accounts, agreement terms and applicable policies and procedures.
• Reviews and expedites payable-related information for accuracy and completeness.
• Maintains accurate payable documentation/reports as directed.
• Researches and resolves vendor/MWRA/system inquiries/discrepancies as requested.
• Generates and distributes payment-related tracking or status reports.
• Interacts and coordinates with divisional staff.
• Performs related duties as required.

Benefits

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
• The employee is frequently required to sit and talk or hear.
• The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move more than 10 pounds.
• Specific vision abilities required by this job include close vision, and the ability to adjust focus.
• While performing the duties of this job, the employee works in an office environment where the noise level is low and moderately quiet.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree