Payroll/Payables Coordinator

Massachusetts Water Resources Authority•Chelsea, MA

1d•Hybrid

About The Position

The Massachusetts Water Resources Authority (MWRA) is looking for a Payroll/Payables Coordinator to join their team. The MWRA is a mission-driven organization focused on public health and the environment, delivering high-quality drinking water and protecting public resources. This role provides administrative support to the Payroll Department, processing payroll transactions in accordance with MWRA policies and procedures. The coordinator will also expedite, audit, process, and maintain invoices for payment on automated accounts payable and procurement systems, research vendor inquiries, resolve problems, track non-conforming invoices, generate reports, and adhere to published processing deadlines and schedules. The position is in a safe, inclusive, and supportive environment.

Requirements

At least three (3) years of experience in payroll/accounts payable or related office activity.
At least one (1) year experience in the use of PC-based systems.
Must have successfully completed the MIS and professional development-related ACP requirements for this position. If no qualified ACP certified applicant applies for the position, the selected candidate will have 6 months to complete the ACP program.
Demonstrated skills in Microsoft Office products including Word and Excel required.
Demonstrated ability to perform work assignments accurately with minimum supervision.
Excellent communication and interpersonal skills are required.
Ability to adhere to published processing deadlines and schedules.
Basic reading, writing, mathematical and oral communication skills.

Nice To Haves

A two (2) year degree in Accounting, Business Administration or a related field preferred
At least one (1) year experience in a supervisory position is preferred

Responsibilities

Oversees timekeeping and payroll processing and audits data for compliance and accuracy.
Maintains payroll personnel records.
Acts as the on-site Payroll/HR contact and answers employee payroll and benefit questions.
Assists in the dissemination and implementation of administrative policies and procedures.
Handles all routine administrative functions including but not limited to answering telephones, recording internal and external messages, and opening and sorting the mail.
Prepares letters, memos, reports, correspondence and performs other clerical duties including basic bookkeeping and maintaining files.
Assists with the preparation, compilation, collation and disbursement of various reports, projects, etc. as requested.
Adheres to published schedules and deadlines for payment processing.
Processes/generates documents in accordance with chart of accounts, agreement terms and applicable policies and procedures.
Reviews and expedites payable-related information for accuracy and completeness.
Maintains accurate payable documentation/reports as directed.
Researches and resolves vendor/MWRA/system inquiries/discrepancies as requested.
Generates and distributes payment-related tracking or status reports.
Interacts and coordinates with divisional staff.
Performs related duties as required.