Payables and HR Coordinator

Oklahoma Christian Schools • Edmond, OK

1d • Onsite

About The Position

This position reports to the Director of Finance and handles cash, accounts payable, and human resource duties. The role involves completing vendor payments, processing employee reimbursements, generating accurate financial reports, assisting in expense control by identifying discount opportunities and providing budget-to-actual comparisons. It also includes resolving purchase order, invoice, or payment discrepancies, ensuring credit for outstanding memos, maintaining accurate accounting ledgers in QuickBooks, and managing petty cash. For human resources, the coordinator will exercise the highest level of confidentiality, prepare employment contracts, maintain salary information for budgeting and payroll, manage the 3rd-party payroll system, complete employment verifications, and oversee employee benefits. This includes maintaining records for John Hancock’s retirement plan, coordinating monthly benefits processing, handling all insurance enrollments, COBRA, terminations, changes, and beneficiaries, gathering employee data for monthly billings, managing enrollments, determining employee eligibility, performing insurance plan and John Hancock audits, and assisting employees with insurance-related questions. The position also requires creating or reviewing internal control procedures for payroll and HR processes and participating in data collection and reporting for year-end reviews and financial statement presentation. The business office operates from 7:30-4:00, following the current year master calendar.

Requirements

• Minimum of two years of college coursework in business or a related field
• Minimum of three years of related experience
• A strong, clear Christian testimony
• A lifestyle of biblical integrity
• A spirit of dedication, commitment, flexibility, and responsiveness
• The ability to respond to counsel
• Decisive
• Strong interpersonal skills
• Strong organizational skills and detail–oriented
• Acceptance without reservation of the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, and Core Values

Responsibilities

• Completes vendor payments and/or employee reimbursement by receiving, processing, verifying, and reconciling invoices and receipts
• Generates month-end reports for accurate financial reporting
• Assist in controlling expenses by looking for discount opportunities and providing administration with a budget to actual comparison monthly
• Resolve purchase order, invoice, or payment discrepancies
• Ensures credit is received for outstanding memos
• Maintains accurate accounting ledgers in QuickBooks by verifying and posting account transactions
• Manages petty cash by recording entries and verifying documentation
• Creates or reviews written internal control procedures for all payroll processes
• Exercises the highest level of confidentiality in handling all HR matters
• Prepares employment contracts
• Maintains salary information for budgeting purposes and payroll
• Manages the 3rd-party payroll system as appropriate
• Generates month-end data for accurate financial reporting
• Receives and accurately completes all employment verifications for staff/faculty
• Maintains records on employee eligibility for John Hancock’s retirement plan
• Coordinates monthly benefits processing
• Handle all insurance enrollments, COBRA, terminations, changes, and beneficiaries
• Gather employee data and oversee the processing of monthly billings
• Manages enrollments and determines employee eligibility
• Performs insurance plan and John Hancock audits
• Assist employees with insurance questions; benefits, filing claims, proof of insurance, and eligibility
• Creates or reviews written internal control procedures for all HR processes
• Participates in data collection and reporting as necessary for year-end reviews and annual financial statement presentation

Benefits

• John Hancock’s retirement plan
• Insurance (enrollments, COBRA, terminations, changes, beneficiaries, monthly billings, plan audits, questions, filing claims, proof of insurance, eligibility)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree