Accounts Payables Coordinator

HEICO Corporation•Coral Gables, FL

20h•Onsite

About The Position

The AP Coordinator is responsible for end-to-end Accounts Payable processing in a high-volume, fast-paced environment, ensuring accurate and timely invoice and payment execution. The ideal candidate is organized, accountable, systems-oriented, and able to improve processes through data-driven thinking; Accounts Receivable exposure is a plus but not required. Ideal for a detail‑driven professional who keeps payables moving efficiently and on time. If this you, the job details are below. Please apply!

Requirements

High School Diploma or equivalent; Associate's Degree in Accounting or Finance preferred
Minimum 5 years of experience in Accounts Payable required; exposure to Accounts Receivable is preferred.
Proven experience handling high‑volume invoice processing
Experience with high‑volume invoice processing
Strong Microsoft Excel skills
Effective written and verbal communication skills
Ability to work independently and as part of a team
Solid problem‑solving skills and attention to accuracy
High level of integrity, discretion, and ethical standards.
Experience with ERP systems (e.g., IFS, SAP, Oracle, NetSuite) and advanced Excel/financial analysis tools.
Highly responsive to requests, with a high attention for detail and accuracy
Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines.

Nice To Haves

Accounts Receivable exposure is preferred.
Bilingual (English/Spanish) preferred.

Responsibilities

Process high volumes of vendor invoices, ensuring proper coding, approvals, and documentation.
Validate invoices against purchase orders, receipts, and approvals (three-way matching)
Prepare and execute weekly payment batches including ACH, checks, and wires.
Resolve discrepancies by partnering with cross functional departments.
Maintain vendor records and respond to vendor inquiries in a timely manner.
Monitor AP aging and escalate past‑due items or issues.
Ensure compliance with company policies, tax requirements (e.g., W‑9 collection), and internal controls.
Provide supplemental support to Accounts Receivable functions, including customer invoicing, billing, cash application, and basic account reconciliations
Assist with collections follow-up and resolution of customer billing issues, as needed
Maintain accurate customer records and organized documentation
Support month-end close activities, including reconciliations and preparation of supporting schedules
Maintain audit-ready documentation and ensure proper record retention
Assist with continuous improvement initiatives by supporting enhancements to AP workflows and automation
Contribute to process efficiency through effective use of data, systems, and accounting tools
Partner with cross-functional teams to research and resolve transactional discrepancies
Support job costing and inventory-related accounting activities where applicable