Payroll Manager

Lupin•Franklin Township, NJ

About The Position

The Payroll Manager will oversee the payroll processing and reporting activities, closely partnering with ADP for payroll processing. This includes managing off-cycle paychecks, bonuses, leave balance reviews, shift differentials, and special pay adjustments. The role also involves coordinating the processing of garnishments, pay levies, and other involuntary court-ordered payments, as well as managing the administration of the timecard system (ADP Time and Attendance). The Payroll Manager will ensure accurate expense reimbursements, track VISA status for employees, and process tuition reimbursements and employment referrals. A key responsibility is ensuring the accuracy of updates in ADP Workforce Now and other employee profile changes before payroll processing, comparing them against preview reports. The position requires responding to payroll-related inquiries, assisting with audits, supporting year-end payroll processes, and coordinating efforts between payroll, HR, and other departments. The Payroll Manager will also process and distribute payroll reports, partner with HR on benefits inquiries, and collaborate with the finance team on payroll transactions in SAP. Additionally, the role involves assisting employees with pay-related questions and maintaining strict confidentiality of employee information and company operations. The Payroll Manager will serve as a technical expert for payroll issues, demonstrating a deep understanding of payroll law, tax regulations, and accounting principles, with extensive knowledge of payroll preparation, balancing, internal control, and payroll taxes. The role also includes performing monthly and ad-hoc reporting as needed.

Requirements

5- 10 years of processing/administering payroll with multiple entities and across states (manufacturing background preferred)
Acute attention to detail and analytical skills
Well organized and self-driven
Experience with ADP Workforce Now, ADP’s Time and Attendance and ADP reporting modules required
Strong Microsoft Word, Excel and Outlook skills
Knowledge of multi-state payroll taxation
Must be able to work in a team environment
Ability to perform under tight deadlines
Must be able to work with flexibility towards changing requirements and priorities
Mature, dependable candidate with extreme confidentiality a must

Nice To Haves

Bachelor’s degree in Accounting, Business Administration, or related field preferred
Certified Payroll Professional (CPP) a plus
Knowledge of SAP is an added advantage

Responsibilities

Oversee the payroll processing and reporting activities and closely partner with ADP for payroll processing activities to include off-cycle paychecks, bonuses, leave balance review, shift differentials, special pay adjustments, etc.
Coordinate the processing of garnishments, pay levies, and other involuntary court-ordered payments in a timely manner.
Manage the administration of the timecard system (ADP Time and Attendance), monitoring submissions of approved timesheets, and ensuring valid data transfers to payroll.
Process accurate expense reimbursements timely.
Track VISA status for employees and ensure taxes are set up accordingly; track and process tuition reimbursement; employment referrals; follow up on special payroll related cases.
Ensure the accuracy of any updates in ADP Workforce Now (new hires, terminations, rate information, etc.) and any changes to employee profiles prior to payroll processing. Compare changes to preview reports to ensure accuracy and employee confidence.
Respond to inquiries or requests as they relate to payroll – to include assisting with updating employee tax data; pay verification; leave accrual; NJ STD ER; payroll surveys
Assist with audits (including but not limited to financial statement audits, annual 401k audits, and workmen’s comp audit), special projects, and reporting.
Support year end payroll processes including updating of 3rd party sick pay, PTO carry-over, and reconciliation of W-2 information for accuracy.
Coordinate efforts between, payroll, human resources, and other departments to ensure proper flow and maintenance of employee data.
Process and distribute payroll reports to applicable parties.
Partner with Human Resources on inquiries regarding benefits to include leave management, 401k plan, and HSA and assist in the communications of mandatory notices (such as 1095c).
Partner with the finance team on the proper recording of payroll transactions in SAP as well as confirming intercompany billing information as it relates to payroll.
Assist employees with questions related to payroll, leave accruals, wage deductions, benefits, and other pay related items.
Maintain confidentiality of all aspect’s employee information and company operations.
Serve as technical expert for payroll issues through a deep understanding of payroll law, tax regulations and accounting principles
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
Performs monthly and ad-hoc reporting as needed