Payroll Manager

AccorHotel • Long Beach, CA

4h

About The Position

Fairmont Breakers is a historic luxury hotel in Long Beach, California, offering 185 boutique rooms and suites, a rooftop pool and terrace, an open-air rooftop lounge, a two-story spa, wellness and fitness center, various dining venues including a live jazz club, and 10,000 square feet of indoor and outdoor function space. The hotel aims to provide a delightful experience with artful surroundings and innovative culinary offerings. The Payroll Manager is expected to approach all encounters with guests and employees in a friendly, service-oriented manner, maintain regular attendance, uphold high standards of personal appearance, and comply with Fairmont standards and regulations for safe and efficient hotel operations.

Requirements

• College diploma required.
• Previous work experience in California is required.
• Knowledge of California legislation is required.
• Minimum 3 years of experience required in a payroll system management and administration capacity
• Working knowledge of Microsoft Office software
• Advanced level knowledge is required for the Payroll software (including Ceridian Dayforce or similar system).
• Must be able to convey information and ideas clearly.
• Ability to work effectively with minimum supervision
• Attention to detail is a must
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Excellent administrative, interpersonal, organization, written and verbal communication skills.
• Must work well in a stressful, high-pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

Nice To Haves

• Education in Finance and/or Payroll program
• Experience in a hotel or a related field

Responsibilities

• Manage all aspects of the weekly payroll
• Responsible for all statutory reporting
• Ensure that Talent & Culture information is processed and incorporated into the Payroll.
• Ensure that vacation entitlements and accruals are accurately tracked and are calculated in accordance with the Hotel vacation policy
• Ensure that legal holiday entitlements and accruals are accurately tracked and are calculated in accordance with the collective agreement.
• Ensure strict compliance with all Wage & Hour regulations
• Prepare for month-end processing of payroll related reports.
• Ensure that garnishments are deducted and submitted in a timely manner.
• Manage correspondence with the State regarding garnishment requests.
• Prepare and reconcile payroll related tax remittances to ensure compliance with all legislation
• Be familiar with all Fairmont Standards related to financial controls and operational procedures.
• Be familiar with all Fairmont financial policies, procedures and controls
• Prepare daily labor reports.
• Manage the reconciliation of tip reports
• Weekly verification of time cards to ensure that appropriate approvals have been granted
• Prepare batch total and balance payroll (Pay period report)
• Bi-weekly preparation of the Payroll Executive Summary Report
• Manage the online approval process for direct deposit and bi-weekly payroll reports
• Prepare overtime reports.
• Verify all Employee Action Forms to ensure accuracy
• Complete all required deductions and appropriate check requests, including dues, Legal deduction, Pension, 401K contributions, etc.
• Manage the weekly check distribution process
• Type manual payroll checks.
• Manage/champion labor management system and assist/coordinate weekly labor meetings
• Prepare all balance sheet reconciliations pertaining to payroll
• Handle and facilitate other states’ registration when out-of-state employees are hired
• Handle employee queries and offer resolution in a timely manner
• Maintain regular and predictable attendance
• Other duties as required

Benefits

• Discounted hotel rooms and food & beverage rates to employees at our sister properties around the globe.
• Learning programs through our Academies to promote growth and development so that you can perform at your full potential.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH
• An environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected.
• Fair treatment and a workplace free from discrimination & harassment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees