Payroll Manager

AccorHotel • Long Beach, CA

3d • $85,000 - $90,000 • Onsite

About The Position

The Payroll Manager at Fairmont Breakers is responsible for overseeing all aspects of weekly payroll operations, ensuring compliance with statutory reporting, hotel policies, and collective agreements. This role involves processing Talent & Culture information, accurately tracking vacation and legal holiday entitlements, and ensuring strict adherence to Wage & Hour regulations. The manager will also handle month-end payroll processing, manage garnishments, prepare and reconcile payroll-related tax remittances, and maintain familiarity with Fairmont's financial controls and operational procedures. The position requires preparing various labor and payroll reports, managing online approvals, processing deductions, distributing checks, and championing the labor management system. Additionally, the Payroll Manager will handle balance sheet reconciliations, out-of-state employee registrations, and employee payroll queries. The role is crucial for maintaining efficient and compliant payroll operations within the luxury hotel environment.

Requirements

• College diploma.
• Previous work experience in California.
• Knowledge of California legislation.
• Minimum 3 years of experience in a payroll system management and administration capacity.
• Working knowledge of Microsoft Office software, knowledge required for Excel.
• Advanced level knowledge is required for the Payroll software (including Ceridian Dayforce or similar system).
• Ability to convey information and ideas clearly.
• Ability to work effectively with minimum supervision.
• Attention to detail.
• Ability to evaluate and select among alternative courses of action quickly and accurately.
• Excellent administrative, interpersonal, organization, written and verbal communication skills.
• Ability to work well in stressful, high-pressure situations.
• Ability to be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Ability to be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers.
• Ability to work with and understand financial information and data, and basic arithmetic functions.

Nice To Haves

• Education in Finance and/or Payroll program.
• Experience in a hotel or a related field.
• Hotel experience in a payroll system management and administration capacity.

Responsibilities

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Fairmont standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance of grooming.
• Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations.
• Manage all aspects of the weekly payroll.
• Responsible for all statutory reporting.
• Ensure that Talent & Culture information is processed and incorporated into the Payroll.
• Ensure that vacation entitlements and accruals are accurately tracked and are calculated in accordance with our Hotel vacation policy.
• Ensure that legal holiday entitlements and accruals are accurately tracked and are calculated in accordance with our collective agreement.
• Ensure strict compliance with all Wage & Hour regulations.
• Preparation for month-end processing of payroll related reports.
• Ensure that garnishments are deducted and submitted in a timely manner.
• Manage correspondence with the State regarding garnishment requests.
• Preparation and reconciliation of payroll related tax remittances to ensure compliance with all legislation.
• Be familiar with all Fairmont Standards related to financial controls and operational procedures.
• Be familiar with all Fairmont financial policies, procedures and controls.
• Prepare daily labor reports.
• Manage the reconciliation of tip reports.
• Weekly verification of time cards to ensure that appropriate approvals have been granted.
• Prepare batch total and balance payroll (Pay period report).
• Bi-weekly preparation of the Payroll Executive Summary Report.
• Manage the online approval process for direct deposit and bi-weekly payroll reports.
• Prepare overtime reports.
• Verify all Employee Action Forms to ensure accuracy.
• Complete all required deductions and appropriate check requests, including dues, Legal deduction, Pension, 401K contributions, etc.
• Management of the weekly check distribution process.
• Type manual payroll checks.
• Manage/champion labor management system and assist/coordinate weekly labor meetings.
• Prepare all balance sheet reconciliations pertaining to payroll.
• Handle and facilitate other states’ registration when out-of-state employees are hired.
• Handle employee queries and offer resolution in a timely manner.
• Maintain regular and predictable attendance.
• Other duties as required.

Benefits

• Salary range: USD $85,000-$90,000 gross per annum.
• Discounted hotel rooms and food & beverage rates to employees at our sister properties around the globe.
• Learning programs through our Academies to promote growth and development.
• Opportunity to develop talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH.
• Environment of trust, respect, and integrity.
• Diversity and inclusion are celebrated.
• Privacy and personal information are protected.
• Fair treatment and a workplace free from discrimination & harassment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees