Payroll Manager

Unified Fire Authority•West Valley City, UT

11d•Onsite

About The Position

Under the general supervision of the Chief Financial Officer, the Payroll Manager will oversee and supervise the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. This role works within several accounting and financial systems and diverse programs, and frequently demonstrates broad knowledge due to cross-boundary specialties. The Payroll Manager is expected to function independently by using personal initiative to plan, carry out and balance individual assignments. This position supervises the Payroll Administrators and Part Time Payroll Technician, including participating in hiring decisions, setting individual performance goals, conducting periodic performance evaluations, imposing disciplinary action, approving vacation and/or other leave requests, and arranging for employee training opportunities.

Requirements

Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Accounting, Public Administration or another closely related field AND five (5) years' experience in a field closely related to these duties (work experience may be substituted for some or all of the required education on a year-for-year basis); at least one (1) year of which must have been in a supervisory capacity.
Successfully pass a pre-employment drug screening test and background investigation.
Applicable federal and state laws, including FLSA rules, regulations, and/or policies and procedures.
Working knowledge of spreadsheet programs and practices.
Working knowledge of accounting software programs.
Working knowledge of fiscal/financial management.
Basic business computer use & software (Microsoft Word, Excel, PowerPoint, etc.).
Basic office equipment including copiers, printers, fax machines and scanners.
Monitor or track information or data.
Payroll software configuration and data mining.
Communicate information and ideas clearly and concisely.
Use judgment in interpreting and adapting guidelines such as agency policies, regulations, precedents, and work directions for application to specific cases or problems. The incumbent analyzes results and recommends changes and/or solutions.
Establish and maintain effective working relationships with UFA staff, allied agencies, public officials and the general public.
Deal effectively and professionally with UFA personnel, suppliers, sales representatives and couriers.
Meet expected deadlines and attain measurable results as defined by the UFA's CFO.
Analyze payroll data and identify errors and discrepancies.

Nice To Haves

Public sector or governmental payroll experience
Kronos/UKG experience
Knowledge of FLSA pay practices as it relates to firefighters and the 207(k) exemption.

Responsibilities

Promotes and supports the mission and values of UFA.
Supervises semi-monthly payroll processes and makes and recommends adjustments as necessary.
Transmit semi-monthly payroll to employee bank accounts.
Reconciles and prepares URS retirement reports and payments.
Reconciles and prepares insurance billings including but not limited to medical, dental, and life.
Prepares EFTPS and State Tax payments.
Manages the interface between the payroll and accounting systems including the review of all needed general ledger accounts.
Assures all overtime follows FLSA rules.
Prepares quarterly payroll reports.
Reconciles quarterly payroll reports with year-end reports and generates W2 database.
Assists in the preparations of annual budgets.
Assists other divisions with questions and reports as requested and approved by Supervisor.
Prepares accounting journal entries as required.
Prepares documents and reports for the annual outside audit.
Works closely with the outside auditor to answer questions and researches and corrects problems.
Maintains payroll files in a neat, uniform, approved, accurate and timely manner.
Assures that there is documentation and an acceptable audit trail for all transactions.
Functions as a resource for the Fire Chief and other organization leaders.
Performs other duties of a similar nature or level.