Payroll Manager - Hybrid

La Terra Fina Usa•Union City, CA

6d•$110,000 - $130,000•Hybrid

About The Position

We are seeking a detail-oriented and experienced Payroll Manager to join our finance team. This pivotal role ensures the accurate, timely, and compliant processing of all company payrolls, supporting our commitment to employee satisfaction and regulatory adherence. The ideal candidate will operate independently, exercise sound judgment, and serve as a subject-matter expert on payroll regulations and best practices.

Requirements

Bachelor’s degree is required.
A minimum of 4 + years’ experience in a payroll function is required, including California payroll processing, researching California related payroll regulations (and other states as needed for remote workers).
Accounting experience in posting journal entries, account reconciliations and supporting audits (including annual financial, workers compensation, 401k and other audits) is required.
Must be completely familiar with CA Labor laws that govern time/attendance and payroll processing and have Certified Payroll Professional (“CPP”) designation
Analytical skills and ability to perform payroll-related research is required
Excellent Microsoft Excel skills are required, with the ability to run v-lookups and pivot tables
Must have excellent communication skills with ability to communicate payroll-related rules to non payroll professionals and internal customers
Must have keen attention to detail and the ability to check and verify work

Responsibilities

Payroll Processing: Process biweekly and off-cycle payrolls accurately and on schedule
Analyze and summarize payroll to payroll dollar variance drivers
Ensure 401k contributions and loan activity are reconciled and transmitted timely to our 401k provider
Partners with HR as required to review and audit internal paperwork that drives pay and other changes on employee records
Partners with HR to resolve payroll issues that are driven by system errors or EDI feed disruptions
Processes all garnishments and maintains appropriate records
Reports qualifying earnings to our Workers Compensation insurance provider, ensuring that funds are withdrawn from our bank account on a timely basis.
Maintains detailed records including payroll registries, payroll review checklist and other documents for audit and legal compliance
Answers all business partner and employee inquiries timely and resolves any and all discrepancies related to Payroll and 401(k) contributions
Support employee expense reimbursements through Paylocity expense module
Ensures compliance with all applicable federal and state wage and laws
Payroll Tax & Compliance Ensure timely and accurate federal, state, and local payroll tax filings
Coordinate and oversee payroll tax payments, filings, and reconciliations
Manage year-end payroll activities, including W-2 preparation and distribution
Maintain compliance with all applicable payroll laws and regulations
Serve as primary point of contact for payroll tax agencies and vendors
Audits & Regulatory Reporting Prepare and support payroll-related audits, including workers’ compensation, payroll tax, and other regulatory audits
Respond to audit requests and ensure documentation is complete and accurate
Proactively identify and address compliance risks
Payroll Accounting · Performs payroll-related journal entries, including biweekly payrolls, payroll accrual, vacation accrual and other-related entries
Performs payroll-related account reconciliations, including payroll, benefits, vacation and other liability accounts
Responsible for accounting related to our temp workforce, including reconciling temp hours to Paylocity, approving temp invoices and performing temp-related expense accruals
Researches and explains variances in monthly payroll actuals vs. budget
Reviews payroll accounting processes and recommends and implements process improvements that result in increased accuracy and timeliness of payroll-related accounting results
Maintains Paylocity payroll to general ledger mapping, resulting in streamlined payroll accounting