Payroll Manager/Accounting Specialist

Sinai Akiba Academy•Los Angeles, CA

3d•$85,000 - $100,000•Onsite

About The Position

Sinai Akiba Academy is seeking a talented Payroll Manager/Accounting Specialist for its Business & Operations department. This role is crucial at the intersection of Accounting and Human Resources, working closely with the Controller, Director of Human Resources, and the Chief Financial and Operations Officer (CFOO). As an exempt full-time administrator, this position directly reports to the Controller. The responsibilities include daily review of timecards, communication with employees and supervisors regarding time entries, missed punches, time off requests, and all payroll-related matters. Additionally, the role will support the Controller and CFOO with various accounting and financial projects. Sinai Akiba Academy is a leading private Jewish day school in Los Angeles, serving students from Early Childhood through Grade 8, guided by a mission to foster ethical, critical thinkers within a joyful and disciplined learning environment, shaped by Jewish tradition.

Requirements

Bachelor’s degree or equivalent in Accounting, Finance or Business Administration
5+ years of accounting experience required
2-3 years hands-on functional payroll experience or equivalent
Significant experience using Paylocity preferred
Detailed knowledge of US Federal, CA State and local payroll tax laws
Possess subject matter expertise of federal, CA state and local payroll and tax laws
Strong working knowledge of HIPAA, FMLA, Workers’ Compensation, FLSA, and ADA
Strong planning, organizational and time management skills, as well as attention to detail and strong analytical problem-solving skills
Excellent communication, interpersonal skills, and ability to articulate oral and written information clearly
Excellent knowledge of Payroll/HRIS systems
Excellent knowledge of Microsoft Office, especially Excel and Word
Ability and desire to work independently and as a team member with the community and other employees
Positive, upbeat and enthusiastic about working in a non-profit environment

Nice To Haves

non-profit sector preferred

Responsibilities

Drive all aspects of the payroll process and work with HRIS vendor, benefits brokers, federal and state agencies, and internal stakeholders.
Manage the administration of payroll and benefits including earnings, taxes, special deductions, garnishments, retirement plan (403B), flexible spending, life, health, dental and disability insurances, vacation, sick leave, leave of absence, workers compensation, FMLA, and other items that affect employee pay and/or company liability.
In collaboration with Controller and Director of Human Resources, ensure pension contributions are calculated and communicated in a timely manner in accordance with federal requirements, and vendor and internal processes.
Reconcile benefit invoices against payroll system data and prepare retirement plan remittances.
Run payroll audits and compliance, including quarterly tax reporting, garnishments, pension plan audit, unclaimed/cancelled checks, workers’ compensation and corporate audits.
Maintain and implement policies and standard operating procedures to ensure compliance and internal controls.
Prepare journal entries for semimonthly payroll and reconcile quarterly 941s to trial balance.
Work with, and provide information to, benefits brokers, workers’ compensation adjusters, financial auditors and 403b auditors, as needed.
Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.
Communicate with employees regarding pay, deductions, time off requests, approvals, and timekeeping.
Coordinate with Human Resources on new hires, terminations, and employee changes.
Prepare payroll reports for management and audits.
Manage garnishments, levies, and other payroll adjustments.
Prepare accurate and timely monthly financial statements and journal entries.
Assist in the preparation of various monthly reports and supporting documents related to audit, review and tax engagements.
Resolve and communicate account discrepancies.
Record payroll-related journal entries and reconcile payroll accounts.
Learn, use, and apply technology as required by School to enhance learning, provide feedback to students and parents, and engage with colleagues. Technology includes but is not limited to JagNet, Google Workspace, Paylocity, and any other School approved software.
Perform other duties as assigned by supervisor and/or Head of School in support of the school’s mission.