Payroll & Accounting Specialist

AMERICAN REPAIR MAINTENANCE LLC•Spring Lake, MI

7h•$50,000 - $60,000•Hybrid

About The Position

American Repair Maintenance (ARM) is seeking a Payroll & Accounting Specialist to join their finance and accounting team. This role reports to the Controller and is responsible for accurate, timely, and compliant payroll processing, general ledger activity, and company-wide corporate card administration. The ideal candidate is detail-oriented, takes pride in accuracy, exercises sound judgment, and enjoys being part of a supportive, growing company. This position offers the opportunity to make an immediate impact by resonating with the company's mission, vision, and values, and fostering a culture of accountability.

Requirements

2+ years of full-cycle payroll processing experience, preferably in a multi-state environment.
Hands-on experience with ADP Workforce Now or a comparable payroll/HRIS platform.
Working knowledge of federal, state, and local payroll tax requirements and compliance obligations.
Experience processing wage garnishments (child support, creditor garnishments, tax levies) and 401(k) deductions.
Experience with general ledger journal entry preparation and import into QuickBooks Online or a comparable accounting platform.
Proficient in Microsoft Office Suite.
Strict confidentiality and integrity in handling sensitive compensation, financial, and cardholder information.
Strong prioritization and time management skills, mastering recurring weekly payroll and GL deadlines alongside compliance reporting and card program responsibilities without sacrificing accuracy.
Clear, professional communication with employees, cardholders, agency contacts, and internal stakeholders.
An exceptional standard of accuracy: catching errors before they reach employees or the general ledger and taking full ownership of your work from start to finish.
A compliance mindset: understanding the regulatory environment governing payroll and apply that knowledge consistently across all areas of your role.
Curiosity and a continuous improvement mindset: look for ways to make payroll, accounting, and card program processes more efficient and accurate over time.

Nice To Haves

Experience administering a corporate card or expense management program.
Comfort with AI tool integrations that support payroll and finance efficiency is a plus.
Associate’s degree in Accounting, Business, Human Resources, or a related field preferred; equivalent work experience considered.

Responsibilities

Process full-cycle weekly payroll for 130+ employees using ADP Workforce Now, including multi-state populations, and auditing registers for accuracy of wages, deductions, and tax withholdings.
Administer wage garnishments, 401(k) deductions and employer match processing, multi-state payroll tax filings, SUI case submissions, and year-end activities including W-2 coordination.
Prepare compliance reports such as the annual 401(k) census and workers’ compensation audit.
Generate the weekly ADP general ledger export and import the journal entry into QuickBooks Online.
Coordinate with HR and Finance to ensure new hires, terminations, leaves, and compensation changes are accurately reflected in the payroll system.
Respond to employee payroll inquiries promptly.
Administer ARM’s company-wide corporate credit card program, including new hire training, card issuance and cancellation, user and GL category management, budget adjustments, and weekly non-compliance reporting.
Serve as the primary point of contact for cardholders and the card platform, troubleshooting issues, resolving non-compliance, and coordinating system adjustments.