Payroll/Human Resources Coordinator

The Immigrant Education Society•Calgary, AB

8d•Onsite

About The Position

The Payroll/ Human Resources Coordinator provides administrative and operational support across payroll, human resources, and general office operations. Reporting to the Human Resources Director, this role works collaboratively with Payroll, Finance, leaders, and internal stakeholders to support accurate, timely, and compliant payroll and HR administration across multiple organizational sites. The Coordinator supports onboarding and offboarding, employee records and HR systems administration, payroll and benefits coordination, policy and documentation processes, vouchers and administrative purchasing, and routine workplace safety administration and committee coordination. The role also responds to routine employee inquiries and supports day-to-day HR and operational needs. More complex employee relations, payroll, and workplace safety matters are escalated to the Human Resources Director or appropriate department leads.

Requirements

Diploma or degree in Business Administration, Accounting or a related field
PCP designation from the National Payroll Institute or completion of PCP courses- (Payroll Compliance legislation, Payroll fundamentals 1&2)
Minimum two years of experience in a payroll-related role
Experience supporting HR administration, payroll coordination, onboarding, records management basic accounting, and policy implementation
Experience using ADP or a similar HRIS system
Experience supporting benefit administration
Working knowledge of Alberta Employment Standards, Federal and Provincial Payroll regulations and labor standards
Strong organizational, administrative, and problem-solving skills with a high level of accuracy and attention to detail
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams

Nice To Haves

Experience working in a non-profit and/or multi-site organization, including supporting administrative operations and workplace safety coordination, is an asset

Responsibilities

Support accurate and timely full-cycle payroll processing for both salaried and hourly employees
Support in meeting semi-monthly payroll deadlines, and ensuring accurate calculation of earnings, deduction and adjustments
Contribute to payroll budgeting and forecasting activities
Provide support for payroll accounting functions, including cost allocation, reconciliation and reporting
Coordinate to review and update timecards, time-off balances, and payroll input in coordination with supervisors and managers
Assist to calculate and verify statutory holiday and leave eligibility within strict payroll timelines
Maintain employee payroll data accuracy in ADP or a similar HRIS
Support employee benefits onboarding and offboarding, including pension and group benefit administration and HRIS updates
Assist with final pay calculations, including vacation payouts, pay in lieu, severance, and time-off balances
Assist with payroll offboarding processes in coordination with leaders and internal stakeholders
Respond to general payroll inquiries and escalate complex issues to the payroll team as required
Assist with year-end payroll activities, including T2200 preparation and distribution
Ensure compliance with federal and provincial payroll legislation, company policies, and employment standards
Contribute to continuous improvement of Payroll and benefits processes, workflow, documentation and procedural manuals.
Coordinate onboarding and offboarding processes and prepare employment-related documentation
Maintain accurate employee records, HRIS data, personnel files, and time-off balances while ensuring confidentiality
Support recruitment administration, including job postings, interview coordination, and hiring documentation
Prepare HR letters, forms, contracts, and routine employee communications
Respond to routine employee inquiries and provide day-to-day HR administrative support
Support the implementation and administration of HR policies, procedures, and employee handbook processes
Assist with tracking training, probationary periods, policy acknowledgements, and other HR compliance requirements
Provide administrative support related to workplace safety activities, including documentation tracking, committee coordination, WCB follow up, and maintaining safety-related records
Support vouchers, purchasing coordination, supply tracking, and general administrative operations across multiple sites
Assist with coordination of staff events, meetings, and engagement activities across organizational locations
Contribute to continuous improvement of HR administrative processes, workflows, and documentation
Support organizational change initiatives and help the leadership team to manage transitions and smooth implementation of new policies or processes
Promote a positive and inclusive organizational culture by planning and leading organizational wide activities such as festival celebrations and staff appreciation, and working with leadership team to address employee concerns
Be responsible for maintaining personnel files and employee-related database including employee contract updates according to contribution agreements with funders
Coordinate with Program management to assist managing volunteers including maintaining volunteer personnel files and relevant database