Payroll & HRIS Analyst

TVG-Medulla, LLC•Oak Brook, IL

1d•$70,000 - $80,000

About The Position

TVG-Medulla, LLC is seeking a Payroll & HRIS Analyst to join its Human Resources team. The role owns accurate and timely multistate payroll processing, supports day-to-day benefits administration, and serves as a key resource for HR systems, workforce reporting, and people analytics. The position works extensively with Paychex and partners with Human Resources, Talent Acquisition, Finance, and Operations to maintain accurate workforce data and produce clear, actionable reporting. The ideal candidate has hands-on payroll experience in a high-volume environment, strong analytical and Excel skills, and the ability to work independently, identify inconsistencies, meet deadlines, and provide responsive support to employees and managers. The role also supports benefits programs, HRIS data integrity, workforce and recruiting metrics, payroll and benefits audits, reconciliations, special HR projects, and ad hoc reporting. It requires maintaining confidential payroll, benefits, and HR records and communicating data findings to HR leadership and business stakeholders.

Requirements

At least 3 years of payroll experience, including hands-on processing in a high-volume environment.
Experience with multistate payroll and related compliance requirements.
Experience working with an HRIS, extracting, validating, and analyzing employee data, and developing recurring reports.
Working knowledge of payroll processing, timekeeping, deductions, taxes, and employee data changes.
Strong Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, formulas, and data manipulation; proficiency in Word, PowerPoint, and Outlook.
Strong analytical and numerical skills, including the ability to identify trends and inconsistencies in payroll and employee data.
Ability to organize and present data clearly to HR and business audiences.
Ability to manage multiple payroll and reporting deadlines in a fast-paced environment.
Strong written and verbal communication skills and a customer-service mindset.
Ability to handle confidential employee and organizational information with discretion.
Strong analytical and problem-solving skills, attention to detail, and data accuracy.
Ability to interpret data and communicate the story behind the numbers.
Strong organizational and follow-through skills; ability to work independently and meet recurring deadlines.
Collaborative approach when partnering across HR, Talent Acquisition, Finance, and Operations.
Curiosity and willingness to identify more efficient ways to collect, analyze, and present HR data.

Nice To Haves

Experience using Paychex or Paychex Flex (strongly preferred).
Experience with SmartRecruiters or another applicant tracking system.
Experience supporting benefits administration, including benefit reconciliations, COBRA, 401(k), and Open Enrollment.
Experience reporting on turnover, retention, headcount, FMLA/LOA, and Talent Acquisition metrics.
Experience developing reports or presentations for senior leadership.
Experience supporting payroll, benefits, and HR reporting for a multistate or multisite organization.
Experience using AI tools such as Claude AI to improve reporting, analysis, or workflow efficiency.
Bachelor's degree in Human Resources, Business, Analytics, Information Systems, or a related field.
FPC or CPP payroll certification.

Responsibilities

Process bi-weekly and supplemental payrolls, including employee data changes, payable hours, bonuses, deductions, and other payroll transactions.
Maintain payroll data for new hires, separations, compensation changes, leaves of absence, retroactive payments, and other employee changes.
Review employee timecards and assist with timekeeping corrections, approvals, and follow-up.
Audit payroll data and reports, resolve discrepancies before processing, issue paychecks, manage direct deposits, and process payroll-related check requests.
Respond to employee and manager questions about payroll, timekeeping, deductions, and benefits, and stay current on multistate payroll practices, wage and hour requirements, and company policies.
Support benefits administration, including new hire enrollment, qualifying life events, benefit changes, reconciliations, employee census reports, monthly invoicing, carrier updates, COBRA, and new hire benefits orientation.
Assist with 401(k) deductions, reporting, reconciliations, annual audit activities, and annual Open Enrollment.
Serve as a key user and data steward for Paychex and related HR systems, maintaining workforce data integrity.
Develop, maintain, and distribute recurring and ad hoc HR reports using Paychex and SmartRecruiters ATS.
Track and analyze workforce metrics, including headcount, turnover, retention, attrition, employee trends, FMLA, and leaves of absence.
Audit HRIS data and reporting for accuracy, completeness, and consistency; identify trends and communicate findings to HR leadership.
Partner with HR, Payroll, Finance, Operations, Talent Acquisition, and other teams to fulfill reporting and data requests and improve reporting processes and data quality.
Maintain and analyze recruiting metrics and dashboards, including open requisitions, hiring activity, time-to-fill, hiring volume, and other recruiting KPIs.
Build and maintain Excel reports using pivot tables, lookups, formulas, and other data analysis functions; consolidate data from multiple systems.
Create charts, summaries, and PowerPoint presentations that translate workforce data into business insights for leadership.
Use AI tools, including Claude AI, to support data analysis, reporting efficiency, research, and presentation development where appropriate.
Maintain accurate payroll, benefits, and HR records and protect confidential employee information.
Assist with payroll and benefits audits, reconciliations, special HR projects, workforce analyses, and ad hoc reporting.
Perform other related duties and assist with project completion as needed.