Payroll & HRIS Specialist

Energy Northwest • Richland, WA

9h • Onsite

About The Position

Responsible for the Human Resources Information System (HRIS) for the Payroll department. Under limited supervision, supports production and testing of the department’s HRIS to ensure the system meets business needs. Applies analytical, technical, and specialized expertise in time and labor, union-related employment law, system troubleshooting, auditing, and reporting. Supports interfaces between software, hardware, and users to improve business effectiveness within Payroll and helps the company’s Human Resources and Payroll programs meet strategic objectives. Serves as a subject matter expert for Workday HRIS and time and labor, as well as interfaces for financial reporting.

The role provides HRIS and Payroll oversight across areas such as time and labor, payroll processing, tax updates, compensation, and benefits. It works with Compensation, Benefits, HR, Payroll, and IT colleagues on accurate and timely incentive plan payouts, merit processing, general wage increases, stipends, production troubleshooting, system enhancements, integrations, data integrity, reporting, training, and audits. The position also supports payroll year-end activities, Workday testing and reporting, cross-organizational reviews, team procedures and cross-training, and may assist with the Workday travel and expense reimbursement module.

The posting describes two possible levels: Senior Payroll & HRIS Specialist and Payroll & HRIS Specialist II. The selected applicant must be able to work onsite in Richland, Washington. The role is eligible for an annual at-risk compensation incentive plan. Energy Northwest does not provide employment visa sponsorship; applicants must be legally authorized to work in the United States at the time of hire and throughout employment.

Requirements

• For Senior Payroll & HRIS Specialist: bachelor’s degree from an accredited college or university in Human Resources, Business Administration, Finance, Accounting, Management Information Systems, or a related field, and eight years of combined experience in Payroll, Human Resources, or Finance with exposure to related work; or an associate’s degree and ten years of such experience; or a high school diploma or GED and twelve years of such experience.
• For Payroll & HRIS Specialist II: bachelor’s degree from an accredited college or university in Human Resources, Business Administration, Finance, Accounting, Management Information Systems, or a related field, and five years of combined experience in Payroll, Human Resources, or Finance with exposure to related work; or an associate’s degree and seven years of such experience; or a high school diploma or GED and nine years of such experience.
• An advanced degree in a related field of study or business may be accepted in lieu of two years of experience.
• Must be able to work onsite in Richland, Washington.
• Must be legally authorized to work in the United States at the time of hire and throughout employment; the employer does not provide employment visa sponsorship.
• Must participate on the Emergency Response team when designated and support the biennial refueling outage.

Responsibilities

• Provide HRIS and Payroll oversight for time and labor, payroll processing, tax updates, compensation, benefits, and related disciplines.
• Coordinate with Compensation, Benefits, and HR HRIS teammates to ensure timely and accurate incentive plan payouts, merit processing, general wage increases, and stipends.
• Work with HR, Payroll, and IT to troubleshoot production issues and analyze data for routine business operations and special projects.
• Maintain and design interfaces between software, hardware, and end users; advise on business-system use and recommend enhancements.
• Plan and execute integrations between software capabilities and operational demands, including reviewing and updating integrations and modifying systems and procedures as needed.
• Ensure data integrity and maintenance.
• Design, build, and test tasks associated with business-process configuration enhancements and upgrades.
• Support software implementations, updates, data analysis, and other assigned projects.
• Identify training needs and deliver end-user training on HRIS and associated systems.
• Run, update, and create ad hoc reports; introduce and design new modules and enhancements.
• Troubleshoot application software problems, including logic or coding errors, failures, and performance issues.
• Assist with legacy systems and records retrieval to support audits and records requests.
• Provide information for approved data requests from Legal, HR, Corporate Finance, and other applicable departments, including public records requests, employment verifications, and repayment recalculations.
• Perform payroll year-end activities.
• Design systems to accurately calculate and process incentive plan payouts, merit processing, general wage increases, stipends, regulatory reporting, and financial reporting.
• Assist with ongoing Workday testing and basic report writing; sort data and provide clear reports and basic analyses to leadership.
• Perform analysis, prepare reports, and provide training for other employees as needed.
• Identify and lead or facilitate reviews of cross-organizational issues and enhancements, and identify alternative solutions and recommendations.
• Research projects and inquiries, develop alternatives or recommendations, and submit findings to leadership for review.
• Participate on the Emergency Response team when designated and support the biennial refueling outage.
• Review and update desk procedures and train others on HRIS and Payroll disciplines.
• Maintain productive working relationships with teammates, including represented employees, and understand applicable collective bargaining agreement provisions.
• Assist with the Workday travel and expense reimbursement module as needed.
• Perform other appropriate duties as assigned.

Benefits

• Annual at-risk compensation (ARC) incentive plan, with incentives based on agency performance against defined metrics and eligibility rules.
• Retirement programs including the Washington State Public Employees’ Retirement System pension plan, a 401(k) savings plan with employer match, and a 457(b) savings plan.
• Medical, dental, vision, disability, and life insurance options.
• Voluntary benefits may include flexible spending accounts, tuition reimbursement, student loan repayment, childcare subsidies, health reimbursement arrangement, health savings account, supplemental life insurance, and credit monitoring/identity theft insurance.
• Qualifying employees typically accrue 160 hours of personal time per year, with accrual rates increasing at service intervals.
• Nine paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED