Payroll/HR Specialist

Virginia Information Technologies Agency•Salem, VA

1d•$60,000 - $74,000•Onsite

About The Position

The Virginia State Police is hiring a Payroll/HR Specialist in its Human Resources Division in Salem, Virginia. The role serves as the Lead Field Time and Attendance/HR Analyst for the western region, oversees assigned divisions, and supports the other Lead Field Time and Attendance/HR Analyst and the SPHQ Lead Payroll/HR Analyst. The specialist ensures the integrity of time and absence/leave data entered by classified and wage staff in the Cardinal Human Capital Management (HCM) system. The role also provides first-line support and subject matter expertise for HCM time and leave/absence management processes related to Employee Self Services (ESS). In addition, the position provides administrative support for the Motor Vehicle Inspection Program (MVIP) and the Firearms and Sex Offender Investigative Unit (FSOIU), coordinating administrative activities, communications, records management, and operational support.

Requirements

Graduation from high school or equivalent.
Directly related human resources experience, with knowledge of timekeeping practices and personnel policies and procedures.
Knowledge of basic business principles, organizational operations, administrative practices, and customer service standards.
Knowledge of payroll processing, including time reporting, earnings and deductions, and compliance with state policies.
Knowledge of recordkeeping practices for accurate, auditable personnel and payroll documentation.
Knowledge of basic mathematics used in payroll calculations, auditing, reconciliations, and data verification.
Knowledge of timekeeping practices, absence management rules, and personnel policies and procedures.
Knowledge of HR practices including FMLA, Workers' Compensation, Parental Leave, and other benefit-related programs.
Skill in Microsoft Office applications, including Word, Excel, and Outlook, and general office equipment.
Skill in analyzing, monitoring, reconciling, and correcting HR, payroll, and timekeeping data.
Skill in preparing and updating business processes, procedures, and training materials.
Strong written and verbal communication skills for supporting employees, supervisors, managers, and internal stakeholders.
Ability to train and provide onboarding support, including guiding employees through timekeeping, payroll processes, and ESS tools.
Ability to multitask and use strong organizational skills to manage multiple projects, deadlines, and issues in a fast-paced environment.
Ability to adjust to evolving systems, processes, and organizational needs.
Ability to accurately enter, maintain, monitor, and reconcile data in automated HR, payroll, and timekeeping systems.
Ability to track and review employee absences, leave balances, and time management records for completeness, accuracy, and compliance.
Ability to resolve time reporting issues, including coding errors, exceptions, and leave-without-pay/pay-docking situations.
Ability to assist in developing and editing business processes, standard operating procedures, and training materials.
Ability to recommend workable solutions for ESS challenges and identify process improvements.
Ability to communicate clearly, collaborate effectively, and work independently or as part of a team.
Ability to take initiative to complete work and help move the section forward.
A combination of education, experience, and training demonstrating the required knowledge, skills, and abilities is acceptable.

Nice To Haves

Knowledge of Virginia Workers’ Compensation, FMLA, disability programs, and related leave programs for analyzing timekeeping exceptions and coding validation.
Knowledge of automated HR, payroll, and time and attendance systems such as Cardinal HCM.

Responsibilities

Serve as the Lead Field Time and Attendance/HR Analyst for the western region.
Oversee assigned divisions and support the other Lead Field Time and Attendance/HR Analyst and SPHQ Lead Payroll/HR Analyst.
Ensure the integrity of time and absence/leave data entered by classified and wage staff into the Cardinal HCM system.
Provide first-line support and subject matter expertise for HCM time and leave/absence management processes related to ESS.
Provide administrative support to MVIP and FSOIU, coordinating administrative activities, communications, records management, and operational support.
Train employees and provide onboarding support for timekeeping, payroll processes, and ESS tools.
Monitor, reconcile, and correct HR, payroll, and timekeeping data; review employee absences, leave balances, and time records for accuracy and compliance.
Resolve time reporting issues, including coding errors, exceptions, and leave-without-pay or pay-docking situations.
Assist in developing and editing business processes, standard operating procedures, and training materials.
Recommend workable solutions for ESS challenges and identify process improvements.
Travel when necessary to conduct training for Department customers.