Payroll & HR Operations Analyst

Aspida Financial Services LLC•Durham, NC

1d•Hybrid

About The Position

Aspida is a tech-driven insurance carrier backed by Ares Management Corporation, offering retirement solutions and annuity products. We are seeking a Payroll & HR Operations Analyst to join our team. This role sits at the intersection of HR and Finance, responsible for end-to-end payroll and benefits administration, serving as a liaison between the People team and Accounting/FP&A, and performing HR administrative tasks. The role involves processing payroll, reconciling data for monthly close, managing accruals and headcount reporting, handling vendor invoicing, supporting audits, administering benefits, and assisting with HR calendar demands. Accuracy and ownership are crucial as the work impacts the general ledger, budget, and employee paychecks. This position reports to the Sr. Compensation & Benefits Manager and requires onsite presence in the Durham office three days a week.

Requirements

Bachelor’s degree in accounting, finance, human resources, or related field
3+ years of combined professional experience across any mix of payroll, accounting, or HR operations.
Strong knowledge of federal, state, and local payroll regulations
Attention to Detail
Analytical, problem solving and organizational skills.
Interpersonal skills.
Proficiency in Excel
Clear and concise verbal and written communication skills.

Nice To Haves

Experience with Paylocity

Responsibilities

Own end-to-end processing of bi-weekly payroll, including off-cycle runs, bonuses, and final pay.
Build, document, and continually improve a payroll audit checklist; own the pre-submission review.
Manage all employee data changes: new hires, terminations, salary adjustments, tax withholdings, garnishments, and benefit deductions.
Maintain multi-state payroll tax registrations and ensure compliance with federal, state, and local regulations.
Serve as the first point of contact for employee payroll questions, resolving discrepancies.
Partner with our payroll platform vendor on system configuration, reporting, upgrades, and issue resolution.
Own the payroll close package: reconcile the payroll register to funding, benefit invoices, and prior-period activity.
Deliver Accounting complete, tied-out data to book.
Meet every month-end close deadline and research and resolve any variance Accounting raises against the general ledger.
Partner with FP&A on headcount reporting, compensation forecasting, accrual reporting, and annual planning.
Support financial statement, 401(k), and workers’ compensation audits, along with regulatory filings including W-2s, ACA reporting, and Form 5500.
Manage HR-related invoicing and vendor payments; monitor the HR budget and proactively flag variances.
Administer benefits enrollments, changes, and terminations; audit carrier files and reconcile monthly benefit invoices.
Administer the 401(k) plan, including employee contributions, employer match, and census reporting.
Run annual open enrollment alongside the Compensation & Benefits Manager.
Administer leave of absence and PTO tracking in compliance with federal and state leave laws.
Maintain employee records and HRIS data integrity; produce ad hoc reports on request.
Contribute to the broader HR calendar — onboarding logistics, compliance postings, employee questions, annual compensation cycle support, and other team needs during peak periods.