Payroll & HR Generalist

Seagull Software • Redmond, WA

1d • Hybrid

About The Position

Seagull Software, LLC, is a global leader in real-time, item-level visibility and label management solutions, dedicated to powering the world’s most complex supply chains with innovative tools for traceability, authentication, and automated inventory management. Their BarTender™️ platform enables businesses across all industries to design, manage, print, and automate the production of labels, barcodes, and RFID tags, ensuring seamless tracking and compliance for over 100 billion unique identifiers each year. Leveraging the Mojix™️ high-security, scalable SaaS traceability platform, Seagull delivers end-to-end intelligence, harmonizing data to drive operational efficiency, enhance customer experiences, and reduce risk. Seagull is a growing, profitable, mid-size business with over a 40-year history of leading in its field, headquartered in Redmond, Washington, with offices across the United States, Europe, and Asia. The Payroll & HR Generalist is responsible for ensuring accurate and timely payroll processing, HRIS ownership (including the maintenance of all electronic employee records and data in the HR tech stack), supporting benefits administration, and assisting various HR and office administration projects and tasks, while providing excellent internal customer service. This role requires strong attention to detail, excellent organizational skills, and managing multiple priorities in a fast-paced environment. As an integral member of the small, global HR Team, this position offers the opportunity to impact a variety of functions across the organization.

Requirements

• 4+ years of experience in human resources, including benefits and payroll.
• 2+ years HRIS administration experience.
• Proficiency in Microsoft Office.
• Competent in legal requirements relating to payroll, state and local taxes, benefits administration, employee relations, and other best practices.
• Strong time management, organizational, and problem-solving skills.
• Exceptional interpersonal skills and internal customer service.
• Exceptional accuracy and attention to detail.
• Must be proactive with strong initiative; a self-starter who is comfortable working independently and possesses the ability to take on new tasks with little guidance.
• Strong written and verbal communication skills with the ability to interface with all levels of the organization.
• Proven ability to provide exceptional customer service with internal and external contacts.
• Ability to handle sensitive and confidential information.
• Ability to handle periods of increased workload and deadlines.
• High School Diploma or GED.

Nice To Haves

• Rippling strongly preferred (for HRIS administration experience).
• Bachelor’s degree preferred, or equivalent experience.

Responsibilities

• Process accurate and timely biweekly payrolls utilizing the HRIS for employees.
• Own all data in HRIS, including new hire data entry, timely employee updates/changes (i.e., promotion, title change, department change), and process terminations accurately.
• Support HRIS data updates, including but not limited to custom fields, pay codes, deductions, earning codes, and benefit premium rates.
• Create, manage, and provide reporting from the HR tech stack as requested.
• Support the administration of paid time off and other accruals in the HRIS.
• Support the administration of holidays in the HRIS.
• Gather and receive tax documentation. Enter tax documentation into the payroll system.
• Verify employee benefit enrollment, ensuring elections flow to carrier websites as expected.
• Receive benefit invoices and reconcile monthly benefit premiums from payroll deductions.
• Support the annual Benefit Open Enrollment process.
• Promote and administer US Wellness Program.
• Enter and update HRIS data in a timely and accurate manner.
• Support HR initiatives and projects per the needs of the department or business.
• Provide tier 1 support to team members with questions about payroll, benefits, timekeeping, and performance.
• Reconcile department expenses as appropriate.
• Administer new hire survey including data compilation and development of action plans to respond to the data collected.
• Compile and provide data for annual compensation survey participation.
• Providing support across the HR tech stack to ensure employee information is accurate and employees can access the system.
• Ensure appropriate employee file documentation is uploaded into the HRIS.
• Own the onboarding process for all new FTEs, including preboarding (I-9 completion, payroll data collection coordinating with IT to ensure equipment distribution, and other policies and procedures), and post-Day One activities, including benefit enrollment and first payroll administration.
• Assist with offboarding as needed, including terminating former employees in all systems, and ensure accurate final payroll is processed.
• Manage and resolve HR and Facilities JIRA ticket requests.
• Respond to compliance inquiries from local, state, and federal governments.
• Manage and order office supplies as needed.
• Coordinate and order meals for engagement events or team meetings as needed.
• Administer and support the facility’s needs, such as ensuring office equipment, including kitchen equipment, is in working order (e.g., contracting with a repair person).
• Other duties as assigned.

Benefits

• Excellent medical, dental, and vision plan.
• 401K with 100% employer matching up to 3.0% with immediate vesting.
• Accrual of 21 days of PTO (combined vacation and sick days) per year for the first four years of employment, with additional accrual increases for years of service.
• 8-10 paid company holidays per calendar year.
• Company-paid life insurance, short-term and long-term disability benefits.
• Tuition-reimbursement benefits.
• Free parking (Redmond, WA, HQ).
• Fun staff and team-building activities in the greater Seattle area.
• Potential for an annual discretionary bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED