Payroll & HR Coordinator

Beacon Communications • Pleasanton, CA

1d • Hybrid

About The Position

Beacon Communications is seeking a Payroll & HR Coordinator to support payroll and HR functions companywide, primarily near their CA locations. This role is crucial for ensuring compliance with various regulations, managing payroll processes for both W-2 and Union employees, and supporting HR operations. The annual salary range for this position is between $68,000 - $75,000, commensurate with education, experience, and other factors.

Requirements

• Great attention to detail
• Proven working experience as an HR Coordinator or Payroll Administrator
• People oriented and results driven
• Excellent active listening, negotiation, and presentation skills
• Strong empathy and interpersonal skills
• In-depth knowledge of labor laws and HR best practices
• Strong knowledge of payroll compliance, wage laws, and reporting requirements
• Good computer skills including Microsoft Office (Excel, Word, PowerPoint)
• Problem solving skills and resourceful thinking
• Ability to hold information confidential
• Degree in Human Resources or related field, or equivalent experience
• Minimum 3 years directly related experience in human resources and/or payroll
• 2+ years of Certified Payroll experience
• Must maintain a clear background check in order to satisfy customer jobsite badging requirements.
• Must be willing to submit to all vaccinations and screening tests required for customer jobsite badging protocol.
• Consistent, reliable, and timely attendance
• Maintain a clear drug and alcohol screening protocol.

Nice To Haves

• Union experience a plus
• Experience with Union Payroll preferred

Responsibilities

• Support payroll for both W-2 and Union employees, including certified payroll reporting for public works projects.
• Manage and submit Certified Payroll reports accurately and on time.
• Ensure compliance with prevailing wage and public works requirements.
• Prepare reports through LCP Tracker and other reporting systems.
• Support regulatory reporting, including payroll audits and tax documentation.
• Maintain organized payroll records for compliance and retention.
• Assist with union payroll reporting and OCIP reporting.
• Investigate and resolve payroll discrepancies with accuracy and urgency.
• Oversee recruitment, selection, and the onboarding process.
• Ensure company procedures comply with employment regulations.
• Maintain I-9 records and other state and federal reporting requirements.
• Administer benefits, including open enrollment, benefit billing reconciliations, and answering employee questions.
• Monitor and process promotions, transfers, and terminations.
• Report on HR-related data.
• Maintain accurate employee records and HRIS data using multiple systems.
• Ensure FMLA/ADA/multi-state leave compliance.
• Manage employee relations.
• Assist in disciplinary actions and performance management.
• Work closely with the HR Generalist and other team members.
• Provide on-site HR presence for employee questions.
• Perform other special projects and duties as assigned.

Benefits

• As an Equal Opportunity Employer, we do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree