Payroll & Expenses Specialist

Masabi

17h•Remote

About The Position

At Masabi, we’re driving the fare payment revolution, powering the journeys of millions all over the world. We build fare collection platforms that allow riders to seamlessly buy and present tickets for public transport either on their mobile phones, from a ticket machine, or even by tapping their bank card to travel. Our Justride platform is used in over 250 locations globally, including some of the largest cities in the world. With our industry-first mobile ticketing SDK, we’ve partnered with large players in the transport space, including Uber, Moovit and Transit. Your own journey is important to us too. Choosing a role here means joining a network of innovators from all walks of life; a group of passionate individuals who consistently deliver. Here, you’ll find the tools you need to build the career you want. Whether you’re taking the direct route or trying a new path, we’ll support you no matter what. We are looking for a detail-oriented and proactive Payroll & Expenses Specialist to join our Finance team. In this role, you will be the backbone of our day-to-day financial operations, taking ownership of end-to-end payroll processing, managing employee expense platforms, and maintaining accurate financial compliance. As an Specialist, you will act as a key point of contact for employee queries regarding payroll and expenses, ensuring our global team is supported efficiently. You will bring a hands-on approach to data integrity, cross-departmental collaboration, and process efficiency, ensuring our foundational finance functions run smoothly and scalably.

Requirements

A baseline conceptual understanding of UK payroll (cycles, pension preparation, payrolled benefits admin, etc.), including employee and employer National Insurance, tax, and benefits processed via P11Ds.
Direct hands-on payroll processing experience is not necessarily required.
Comfortable navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software, along with working comfort in Excel or Google Sheets.
Attention to detail, particularly around VAT coding, policy compliance, and data reconciliation.
Regular day-to-day use of AI tools, with a habit of questioning and verifying AI-generated output rather than accepting it at face value.
Excellent communication skills, with the ability to collaborate across multiple departments and support employees with empathy and clarity.

Responsibilities

Apply necessary payroll changes to relevant platforms to ensure data is ready for review and approval by the Employer of Record (EOR) across multiple jurisdictions (UK, USA, PASSENGER, EOR, RO).
Act as the primary payroll cover to ensure continuity of business operations.
Prepare pension files and handle the monthly management of AXA benefits when they are processed through payroll.
Lead the creation, administration, and internal communication regarding P11D forms, and assist with PAYE Settlement Agreement (PSA) data collection.
Act as the go-to contact for all employee payroll-related questions.
Oversee expense processing across Expensify, EOR platforms, and Navan.
Monitor and track company policy allowances, approving expenses in strict accordance with internal guidelines.
Input and update project codes and manager assignments within Expensify, actively seeking manager approvals when required.
Manage financial coding, including accurate processing of VAT.
Generate and distribute Navan utilization and expense reporting.
Resolve everyday employee queries regarding the expense process.
Collate, review, and track expenses on behalf of company credit card users, managing monthly communications and chasing cardholders for outstanding or completed reports.
Manage credit card accruals and correct VAT codes upon receipt of material evidence.
Prepare supplier aging reports and the weekly payment run for review by the Financial Controlling Associate.
Collate tax documentation and expense data to support international operations (e.g. Romania tax compliance).
Support our auditors with data across your areas of responsibility.