Payroll Specialist

FUJI FOOD PRODUCTS INC•Santa Fe Springs, CA

7d•$29 - $32•Onsite

About The Position

We are seeking a highly organized and detail-oriented Payroll Specialist to oversee our company’s payroll operations. You will be responsible for the end-to-end processing of payroll, ensuring compliance with all local, state, and federal regulations. The ideal candidate possesses a strong financial aptitude, proficiency in modern payroll software, and the ability to handle sensitive information with confidentiality. The Payroll Specialist processes bi-weekly payroll for exempt and non-exempt employees utilizing the ADP Workforce Now system. The individual is responsible for the accuracy of payroll.

Requirements

High School Diploma Required.
Five years of payroll experience or a combination of work experience and subject matter education preferred.
Experience with ADP Workforce Now.
Bilingual English and Spanish preferred, including the ability to communicate clearly and concisely, both orally and in writing.
Proficiency in Microsoft Word and Excel.
Professional-level writing and verbal communication skills.
Well-developed interpersonal skills and professional demeanor, with an ability to interact with employees and others at any level within the organization.
Ability to handle sensitive and confidential information with extreme professionalism.
Ability to learn and apply departmental or Company policies, procedures, and rules.
Ability to learn and apply Federal, State, and local laws, codes and regulations pertaining to human resources.
Ability to work independently in the absence of supervision.
Ability to work independently and within a team.
Ability to establish and maintain co-operative working relationships with employees, managers, and Company leadership.
Solid understanding of Fair Labor Standards Act (FLSA), payroll taxes, and general accounting principles.

Nice To Haves

Associate or bachelor’s degree in accounting preferred.
Bilingual English and Spanish preferred.

Responsibilities

Reviews regularly timecards for missing punches, approvals, or discrepancies.
Checks timecards for completeness and accuracy and coordinates corrections with supervisors and managers.
Ensures that payroll is accurate and processed on a timely basis.
Provides quick resolution to payroll discrepancies. Research discrepancies effectively, make appropriate corrections, and respond promptly to inquiries from managers and employees.
Make 401 (k) payments and adjustments.
Develops and distributes custom payroll reports.
Ensure Payroll Action Forms are processed accordingly, including but not limited to new hires, transfers, and promotions.
Reconciles benefits payments, including but not limited to life insurance and Voluntary employee deductions.
Reconciles temporary agency invoices.
Audits timecard approvals by employees.
Reviews and processes payments to adhere to state regulations and company policies.
Calculates overtime, pay rate differential, and other applicable special pay calculations.
Places to stop payments and direct deposit reversals as needed.
Prepares and balances pay data and manual adjustment batches.
Calculating and processing manual checks as needed.
Validates payroll preview data using various reports and Excel templates and completes corrections prior to transmission.
Audit employee expense reports in SAP Concur for completeness and compliance prior to reimbursement through ADP
Maintain employee training records by updating the E-Compliance system with completed safety training information.
Process Travel Request Form (TRF) for Signatures from the Dept Head and Final form from the CEO.
Reconcile and submit records for every payroll
Maintains effective working relationships with other departments.
Assists with handling employee questions.
Calculates retroactive pay adjustments.
Assist managers and employees with timecard procedure inquiries and training.
Calculates paid time off accrual adjustments.
Add New Team Members on Time Clock and/or ADP.
Assist Team Members with any ADP issues.
Act as liaison with outside payroll vendors for accurate and timely payroll processing, problem resolution, and error corrections; participates in the evaluation of payroll system products and companies and makes recommendations for changes.
Maintains orderly payroll records in compliance with state and federal record retention laws.
Performs and assists with other payroll and accounting-related duties as assigned.
Maintains a very high level of ethics and confidentiality of payroll and personnel information.
Collaborate with other staff to support and enable the department to meet overall goals and objectives.
Supports the Human Resources department with special projects.
Perform other duties as required.