Payroll & EVV Coordinator (Electronic Visit Verification)

Nuvia Staffing•Culver City, CA

24d•$20 - $24

About The Position

The Payroll & EVV Coordinator keeps employee time, payroll, and Electronic Visit Verification (EVV) data accurate and compliant. The role audits timekeeping in myMITC, resolves discrepancies, reconciles EVV visits against authorizations and billing, and tracks compliance KPIs. The coordinator works closely with HR, Compliance, and Accounting to protect wage-and-hour compliance and billing integrity. The position may be performed remotely or on-site.

Requirements

Bachelor’s degree in Business Administration, Human Resources, or a related field, or equivalent experience.
At least 3 years of hands-on payroll or payroll administration experience.
At least 1 year of experience with EVV platforms, including troubleshooting.
At least 1 year of experience in a healthcare or social services setting.
Working knowledge of California wage-and-hour law and DDS/Regional Center requirements, including the Lanterman Act, Title 17, and Title 22.
Advanced Google Sheets skills and proficiency in Google Workspace.
Strong organizational skills and exceptional attention to detail.
Ability to work independently in a hybrid environment.
Strong communication skills and ability to partner effectively with management.

Nice To Haves

Experience with MITC EVV platforms.

Responsibilities

Monitor employee time and attendance in myMITC and RS2, including submitted hours, missed punches, and punch corrections.
Investigate and resolve discrepancies involving time submissions, meal and rest periods, and attendance.
Conduct regular payroll audits to ensure accuracy and compliance with California wage-and-hour requirements.
Prepare and maintain payroll reports and tracking spreadsheets.
Escalate suspected time falsification to HR and management according to company policy.
Review EVV visit exceptions, manual edits, and reason codes, and ensure each edit is properly documented.
Reconcile EVV visits against schedules, timesheets, and Regional Center authorizations before billing is submitted.
Confirm that EVV data is transmitted correctly to the CalEVV state aggregator.
Track and report EVV and payroll compliance KPIs, including EVV punch Compliance Rate and Client Total Billing hours, and submit required reports on time.
Serve as the primary contact with MITC for updates, technical issues, and system configuration needs.
Partner with management to train new hires and existing staff on myMITC clock-in/out and EVV procedures.
Work with HR, Compliance, and Accounting to ensure timekeeping and payroll data sync correctly across systems.
Review and update SOPs, payroll procedures, and related policies as needed.
Identify process gaps and recommend improvements to payroll, timekeeping, and EVV workflows.
Maintain strict confidentiality of employee payroll and personnel information and client protected health information (PHI) in accordance with HIPAA.
Perform other compliance and operations projects and duties as assigned.