Payroll Coordinator

JEFFERSON INDUSTRIES CORPORATION • West Jefferson, OH

3d • Onsite

About The Position

Jefferson Industries Corporation is seeking a Payroll Coordinator to join its Human Resources Department at its West Jefferson, Ohio location. The position oversees assigned payroll operations, analyzes complex payroll issues, evaluates internal controls, and implements improvements to payroll accuracy, compliance, and efficiency. It also administers timekeeping, payroll-related benefit transactions, unemployment claims, and employment verifications, using independent judgment to resolve issues and strengthen payroll processes.

The role works on first shift, with a core Monday-through-Friday schedule of 7:30 a.m. to 4:00 p.m. Payroll Coordinators are expected to maintain accurate and timely payroll, resolve complex and recurring discrepancies, support strong audit results and internal controls, reduce errors through root-cause analysis and process improvements, and provide clear reporting and recommendations to support business decisions.

Requirements

• Experience in payroll, payroll analysis, accounting support, financial controls, or a related field.
• Strong analytical, numerical, investigative, and problem-solving skills.
• Ability to investigate complex issues, identify root causes, evaluate alternatives, and determine appropriate resolutions.
• Knowledge of payroll processing, timekeeping, payroll reconciliations, and internal controls.
• Ability to research applicable requirements and recognize potential compliance concerns.
• Experience evaluating processes, developing recommendations, and implementing improvements.
• Proficiency with payroll systems, spreadsheets, reporting tools, and standard office applications.
• Strong organizational skills and ability to maintain confidential information and meet deadlines.
• Sound judgment, attention to detail, and ability to work independently within assigned authority.
• Ability to read, interpret, and comprehend instructions, correspondence, policies, procedures, and technical information.
• Ability to communicate effectively in one-on-one and small-group settings and prepare clear, accurate written documentation and reports.
• Ability to perform mathematical calculations with whole numbers, common fractions, and decimals; calculate rates, ratios, percentages, and variances; and analyze and interpret numerical data, reports, and graphs.
• Ability to identify discrepancies, evaluate calculations, and apply mathematical reasoning to payroll-related issues.
• Ability to analyze information, identify root causes, evaluate alternatives, exercise sound judgment, and maintain accuracy and confidentiality when handling sensitive payroll and Associate information.

Nice To Haves

• Related experience in payroll, accounting, bookkeeping, or a similar field is preferred.
• Candidates with relevant transferable experience may also be considered.

Responsibilities

• Oversee assigned payroll activities, investigate complex discrepancies, identify root causes, evaluate financial and compliance impacts, and implement corrective actions within delegated authority.
• Administer timekeeping processes, resolve discrepancies, coordinate corrections, and issue attendance point letters according to Company policies and procedures.
• Lead assigned payroll audits and reconciliations, evaluate control effectiveness, identify risks, and implement corrective actions.
• Evaluate payroll systems, procedures, and reporting practices, and develop and implement authorized improvements to accuracy, compliance, and efficiency.
• Oversee assigned payroll transactions for approved bonuses, incentives, benefit deductions, and other authorized payments; investigate discrepancies and improve verification procedures.
• Prepare timely unemployment claim responses, analyze supporting records, process employment verifications, and maintain appropriate documentation.
• Analyze payroll trends, variances, and potential risks; evaluate alternatives, resolve significant assigned issues, implement corrective actions, and communicate findings and recommendations to management.
• Research applicable payroll requirements, maintain accurate records, safeguard confidential Associate information, and escalate matters requiring additional authority or management review.

Benefits

• Weekly pay
• Holiday pay
• Shutdown pay around the July 4th holiday and the Christmas/New Year's holiday
• Bi-annual Team Achievement Bonus
• Annual Profit Share Bonus
• Paid vacation
• Three medical plan options
• Flexible Spending Accounts for medical and dependent care
• Free dental and vision coverage for employees enrolled in medical benefits
• Voluntary supplemental life insurance
• Hospital indemnity coverage
• Group accident coverage
• Critical illness coverage
• Company-paid short-term disability
• Long-term disability
• Basic life and AD&D coverage
• 401(k) traditional and Roth contributions
• Company 401(k) match
• Company-funded 401(k) retirement profit-share fund based on a percentage of eligible earnings each quarter, regardless of 401(k) participation
• Referral bonus
• Tuition reimbursement
• Safety equipment reimbursement for safety boots and prescription safety glasses
• Company-paid uniforms, including laundering
• Tickets@Work web-based discount program

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed