Payroll Coordinator

Cast & Crew

5d•$25 - $30

About The Position

The Payroll Coordinator efficiently processes payroll for assigned shows and serves as the primary point of contact for clients on payroll processing. The role requires a strong command of payroll processing, which may include union and/or non-union payrolls. The position processes incoming payroll and timecards in compliance with applicable federal, state, and collective bargaining agreement requirements; provides client service on payroll production and tax-related issues; uses the payroll database and its related programs and reports; quality-checks payroll entries against client protocols; and maintains accurate client and show files. The role also builds and maintains client relationships, responds to questions, and resolves payroll-related issues. Other related duties and projects may be assigned. This is a sedentary position involving sitting most of the time, with occasional walking or standing for brief periods. Some positions may require exerting up to 15 pounds of force occasionally, or negligible force to lift, carry, push, or pull. Overtime may be required to meet payroll processing requirements. The compensation range is $25.00–$30.00 per hour, subject to factors including experience, qualifications, skills, training, licensure, certifications, location, and business needs. The company offers eligible employees medical, dental, and vision coverage, a 401(k) match, generous paid time off, paid parental leave, health and wellness programs, tuition reimbursement, and employee discounts.

Requirements

Strong relationship-building skills for interacting with clients and team members.
Excellent oral and written communication skills.
Ability to work toward team and individual goals.
Analytical approach to breaking payroll and ensuring accurate, compliant processing.
Sense of urgency in providing client service.
Excellent time-management skills and ability to handle multiple tasks and deadlines.
Proficient PC skills, including relevant software and payroll database systems.
Flexibility to adjust priorities to meet client needs.
Commitment to staying informed about industry trends, concepts, products, practices, and financial arrangements.
Ability to learn advanced payroll concepts and break payroll accurately.
Willingness to work overtime as needed to meet payroll processing requirements.
Sedentary work involving sitting most of the time, with occasional walking or standing; some positions may require exerting up to 15 pounds of force occasionally, or negligible force to lift, carry, push, or pull.

Nice To Haves

A minimum of 2 years’ experience processing high-volume, multi-state entertainment-industry payroll, including entertainment union payroll, is preferred.
Knowledge of I.A.T.S.E. locals, guilds, and entertainment-industry contracts is preferred.

Responsibilities

Process incoming payroll, including breaking timecards in compliance with applicable federal, state, and collective bargaining agreement regulations.
Provide client service on payroll production and tax-related issues, resolving inquiries promptly and effectively.
Use the payroll database system, including invoice, batch, and timecard editor programs, as well as timecard verification, fringe, payroll history, cast list, and gross wages reports.
Quality-check payroll entries against client protocols, including deductions, manually calculated handling fees, and tax adjustments as applicable.
Maintain accurate and organized files for each client and show in accordance with company policies and procedures.
Build and maintain client relationships, responding to questions and resolving payroll-related issues on a weekly basis.
Perform other related duties and projects as assigned.