Payroll Coordinator

ACLED•Town of Grafton, WI

2d•$55,000 - $60,000•Remote

About The Position

Armed Conflict Location & Event Data (ACLED) is an independent, impartial conflict and protest monitoring organization providing real-time data and analysis on violent conflict and protest in all countries and territories across the world. ACLED is recruiting a Payroll Coordinator within the Finance team to provide oversight and support our US based and International payroll. Working closely with our Human Resources department, our US based payroll provider and our international PEO, the Payroll Coordinator serves as a critical liaison, ensure that ACLED needs for payroll technical support are met and comply with both US and international guidelines. As this is a new role, the responsibility includes developing and implementing a change request process. This is a full-time position. It is fully remote and can be done from any location with reliable internet service. The start date for this position is October 2026. This position reports to the Senior Finance Coordinator. Please note that only those with the legal authorization to work in the US (citizenship, permanent residence, or work permit) can apply, even if they do not plan to be residing in the US. EST working hours preferred.

Requirements

Fluency in English (required)
Diploma or Bachelor degree in HR or accounting. HR Administration, especially payroll.
Minimum 3 years in an equivalent role.
Experience working in nonprofit finances (required)
Proven track record working in payroll administration (required)
Proficiency with Excel, accounting software (Quickbooks), and data management systems (required)
Experience working with domestic and international PEOs (required)
Strong problem-solving skills and communication skills (verbal and written)
Strong attention to detail
Ability to juggle multiple tasks and competing priorities
Enthusiastic, proactive and comfortable handling administrative tasks when required
Ability to work remotely with limited supervision
Legal authorization to work in the US (citizenship, permanent residence, or work permit)

Nice To Haves

Proficiency with G-Suite, Timeco, Asana, Bamboo (preferred)

Responsibilities

Manage the full payroll cycle (nationally and internationally) via our stakeholders ensure accuracy and timeliness calculations provided
Process and validate the monthly payroll input and ensure correct mutation processing in function of salary payments
Reconcile entries into the accounting system to assert the accuracy of transactions
Ensure our time & attendance tool (Humanity) is up to date and monitors if it’s processed correctly
Consult with HR team concerning exceptions and payroll issues, escalate urgent matters to supervisors when needed
Interfaces with external vendors, pension funds, independent Financial Consultants and maintain an excellent relationship with all parties
Ensure compliance with company policies and other legal legislations
Be the point of contact with payroll provider for tax fillings when necessary
Support Finance team for audits engagements necessary
Answer questions from team members and business partners regarding compensation, benefits, taxes and employee insurances
Identify, lead and execute projects regarding payroll process & system improvements
Provide support for Human Resources department where relevant
Other duties as required