Coordinator, Payroll

WSRE•Pensacola, FL

2d•$57,500 - $65,000•Onsite

About The Position

The Coordinator, Payroll is a 12-month professional non-exempt position located at Pensacola State College's Pensacola Campus. The Coordinator, Payroll is involved with the college payroll to ensure the process is accomplished timely and accurately. This position ensures that the labor distribution from the bi-weekly payroll reconciles with the College’s accounting system and implements new and changed position assignments within the personnel and payroll database in the maintenance of records associated with the payroll process. Reports to the Director, Payroll Services.

Requirements

Strong mathematical and accounting skills.
Ability to communicate effectively verbally and in writing.
Strong organizational skills with the ability to work in a dynamic, fast-paced environment while effectively managing multiple projects, changing priorities, and meeting deadlines.
Ability to compose and present clearly and effectively information to individuals and groups verbally and in writing.
Ability to respond to inquiries from the workforce, and management within the department.
Demonstrated proficiency in computing skills with Microsoft Office with an emphasis in spreadsheet work in Excel.
Graduation from with a bachelor’s degree in accounting or other related business field from an institution that holds accreditation recognized by the U.S. Department of Education and approved by the College, two years full-time accounting or payroll experience required.
Two years of experience can substitute for one year of education.
Knowledgeable in database software, payroll systems, spreadsheet programs, and word processing.
Successful results of a criminal background check are required.
Applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.
A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment.

Nice To Haves

Certified Payroll Professional certification is preferred.

Responsibilities

Maintains employee payroll records, including new hires, promotions, transfers, and pay adjustments, to ensure system data is matched with the accounting system.
Reviews documents and transactions for accuracy and sets up adjunct and faculty overload electronic contracts each term.
Balances payroll salary encumbrances and liquidations with the college accounting system.
Prepares payroll budget amendments and journal entries.
Prepares bi-weekly federal tax deposit and works on the employer’s quarterly federal tax return (Form 941).
Prepares state quarterly unemployment report (Form UCT-6).
Processes state monthly retirement reports generated from bi-weekly payroll.
Assists supervisors and employees who have questions concerning timekeeping and pay issues.
Work closely with the Human Resources Department to accomplish deductions, new hire setup, and changes to employee pay.
Responsible for knowing and conforming to all safety practices and regulations that apply to this specific area and position. Unsafe conditions should be reported to the immediate supervisor and the PSC Police Department/Public Safety
Performs other duties as assigned.