Payroll Coordinator

Aston Carter•Willowbrook, IL

19h•$24 - $29•Onsite

About The Position

We are seeking a detail-oriented Payroll Coordinator / Project Biller to join our accounting team. This dual-role position is responsible for processing multi-state payroll, supporting union reporting requirements, and managing construction project billing activities. The ideal candidate will have strong organizational skills, a customer-service mindset, and the ability to manage multiple deadlines in a fast-paced environment.

Requirements

Associate degree in Accounting, Finance, Business, Economics, Mathematics, or related field required.
Proficiency in Microsoft Excel, Word, Outlook, and ERP systems.
Strong analytical, organizational, and problem-solving skills.
Excellent communication skills and ability to work collaboratively across departments.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Nice To Haves

1+ year of payroll processing experience preferred.
Experience with union payroll or union benefit reporting is a plus.
Construction billing, project accounting, or construction industry experience strongly preferred.
Experience with certified payroll reporting, AIA billing, and progress billings is highly desirable.

Responsibilities

Process end-to-end multi-state payroll accurately and on schedule.
Maintain employee payroll records, including tax withholdings, garnishments, and tax levies.
Review payroll data to ensure compliance with company policies and regulatory requirements.
Respond to employee payroll inquiries and provide exceptional internal customer support.
Prepare and submit union benefit reports in accordance with union requirements.
Maintain organized payroll documentation and records.
Prepare and manage AIA G702/G703 payment applications and schedules of values.
Process contract and time-and-material (T&M) billings accurately and timely.
Generate certified payroll reports, MBE/DBE reports, and other project compliance documentation.
Collaborate with project managers to collect billing information and resolve discrepancies.
Prepare monthly invoices, pre-bills, and final client billings.
Review and collect subcontractor and supplier lien waivers.
Ensure project costs are accurately coded and recorded within the ERP system.
Assist with progress billings, change orders, and project accounting documentation.
Monitor project cash flow and communicate collection concerns when needed.