Payroll Coordinator (Part-Time)

Greenwich House • New York, NY

3d • Hybrid

About The Position

Greenwich House is seeking a detail-oriented, collaborative, and service-focused Payroll Coordinator to join our team. This role assists with accurate and timely payroll processing for Greenwich House employees while ensuring compliance with organizational policies, collective bargaining agreements, and federal, state, and local wage and labor regulations. The Payroll Coordinator maintains employee payroll records, assists with audits, reconciles payroll and timekeeping data, and provides exceptional service to staff by responding to payroll-related inquiries. The role will work closely with the Payroll Manager, Human Resources, Finance, and departmental supervisors to ensure reliable, timely, and efficient payroll processes. Initially, on-site presence will be required for 4 to 6 weeks for in-depth training. Following this, the role will transition to a hybrid schedule.

Requirements

• Associate’s degree in Business Administration, Accounting, Human Resources, or related field required.
• Minimum of 2 years payroll experience, preferably in a nonprofit or multi-site environment.
• Experience using ADP Workforce Now required.
• Strong understanding of payroll regulations, taxes, and wage laws.
• High attention to detail and accuracy.
• Ability to analyze data and identify discrepancies.
• Excellent organizational and time management skills.
• Strong interpersonal, written, and verbal communication skills.
• Maintain high level of confidentiality, integrity, and professionalism.
• Ability to work under pressure and meet deadlines.
• Strong problem-solving and troubleshooting abilities.
• Proficiency in Microsoft Office products (Excel, Word, and Outlook) and payroll reporting tools.

Nice To Haves

• Bachelor’s degree preferred.
• Familiarity with time and attendance systems (e.g. ADP Time & Attendance) preferred.
• Experience working with union payroll and collective bargaining agreements a plus.

Responsibilities

• Assist with bi-weekly payroll processes in ADP Workforce Now for all employees, including hourly, salaried, and union staff.
• Act as a designated backup to execute the full end-to-end payroll process, ensuring accuracy, timeliness, and compliance when coverage is required.
• Review and validate timecards, ensuring accuracy of hours worked, overtime calculations, and paid time off entries.
• Adjust employee schedules in the time and attendance system as needed.
• Enter, update, and maintain accurate payroll records including salary changes, deductions, and wage garnishments.
• Prepare and run payroll reports for HR and Finance review.
• Ensure compliance with federal, state, and local wage and hour regulations, staying informed of updates and changes in legislation.
• Collaborate with internal auditors during payroll and financial audits.
• Maintain strict confidentiality and data integrity following organizational policies and privacy regulations.
• Assist with quarterly and year-end payroll activities including W-2 preparation and tax reconciliations.
• Generate payroll summaries, earnings and deduction reports, and other analytics as needed.
• Prepare and maintain organized, well-documented reports, ensuring timely filing and secure storage in assigned systems.
• Track and monitor payroll deadlines, proactively escalating issues to the Payroll Manager.
• Identify payroll discrepancies and provide timely resolutions.
• Respond to payroll and Time & Attendance inquiries from employees and managers in a professional and timely manner.
• Investigate and troubleshoot payroll issues and discrepancies, ensuring timely, compliant, and policy-aligned resolutions.
• Partner with HR to ensure accurate processing of employee leaves, benefits deductions, and status changes.
• Perform tasks and special projects assigned by the Payroll Manager and Finance leadership.
• Perform ad hoc projects and other duties as required.
• Maintain proficiency in ADP Workforce Now and serve as a resource for system navigation and troubleshooting.
• Participate in system upgrades, testing, and process improvements.
• Recommend enhancements to payroll processes to drive accuracy, compliance, and efficiency.

Benefits

• medical/dental/vision insurance
• 403(b) plan
• generous paid time off
• exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree