Payroll Coordinator

First Electric Cooperative•Jacksonville, AR

2d•Onsite

About The Position

This position is responsible for the direction, coordination and overall management of the Payroll System. The Payroll Coordinator is responsible for planning, computing and processing time records, calculating payroll, maintaining accurate payroll and accounting records and preparing all applicable returns and reports to Federal and State regulators.

Requirements

High School Diploma or equivalent required.
Minimum of 5 years' experience utilizing Payroll and Accounting Systems.
Thorough understanding of Cooperative policies, payroll procedures, and payroll tax rules and regulations.
Working knowledge of basic accounting procedures.
Proficient to advanced with Excel and other Microsoft applications, and familiar with high level excel functions and analytical tools.
Highly organized and comfortable in a paperless work environment
Detail oriented
Able to manage workload and meet deadlines
Experience with Microsoft Excel and Computerized Payroll Systems
Knowledge of federal and state payroll regulations and requirements
Strong written and verbal communication skills
Ability to analyze/interpret data and take appropriate action
Must have a valid Arkansas driver's license.
Self-starter who can develop ideas, propose plans and execute them with a minimum amount of direct guidance and supervision.
Skilled in verbal and written communications, able to prepare data with accuracy and detail, and plan effectively.

Nice To Haves

Bachelor's degree in accounting or related field preferred.

Responsibilities

Process biweekly payroll and special pays by established deadlines
Ensure accuracy by reviewing timesheets and deductions with each pay
Remit taxes and deductions as required with each pay
Maintain accurate, organized, and secure employee records
Process new hires in a timely manner
Update the payroll system for changes in tax or deduction elections
Process terminations and final pays consistent with policies and regulations
Process vendor payments for employee and retiree benefit plans
Balance invoices to employee records when received
Process invoices for payment through AP by due dates
Communicate discrepancies to Human Resources and Vendors as required
Process billing for retired employees with continued coverage on group plans
Maintain system accounts with correct coverage and contact information
Process invoices and bank drafts on a schedule
Monitor accounts for outstanding balances
Prepare and file payroll tax forms
Quarterly tax reporting – SUTA, FUTA, 941, and other required reports
Annual form preparation
Process payroll month end system entries and allocations
Serve as primary point of contact for employees and Human Resources
Coordinate with HR on compliance, benefit, and legal issues concerning payroll
Respond to employee inquiries about pay and deductions
Respond to management requests for reports and data
Respond to third party requests for employment verification or garnishment orders
Perform any other duties assigned to fulfill the objectives of the Cooperative.