Payroll Coordinator (Onsite)

Fenner Precision Polymers•Lititz, PA

1d•Onsite

About The Position

As a key member of our Human Resources team, you will be responsible for a variety of tasks including payroll processing, HR administration, employee records management, onboarding coordination, employee programs, vendor management, safety administration, communication, event coordination, systems improvement, and compliance support. You will play a vital role in ensuring the efficient and accurate functioning of the HR department and providing excellent service to employees.

Requirements

Minimum of 2 years of administrative, human resources, payroll, recruiting, or related business support experience.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Experience working with HRIS, payroll, applicant tracking, or employee management systems.
Strong organizational, time management, and customer service skills.
Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
Demonstrated ability to handle confidential and sensitive information with discretion.
Excellent verbal and written communication skills.
Must have experience handling multiple tasks and priorities.
Must have experience working independently with little direction.
Must have experience managing confidential information.

Responsibilities

Enter/update New Hire information in HRIS system.
Audit and approve payroll workflows.
Review timecards, troubleshoot issues, run reports, review, and correct data to ensure data integrity before processing payroll.
Run post payroll reports and upload data to vendors, help with payroll reconciliation, GL accuracy, copy and file payroll supporting documents.
Process wage garnishments and notify agencies of terminations.
Complete Unemployment and verification of employment forms.
Assist with quarter and year-end tax filing processes.
Run reports and create ad hoc reports to support department and business needs.
Work closely with associates and managers to resolve system and payroll questions.
Maintain employee personnel, payroll, and HR files while ensuring accuracy, compliance, and confidentiality.
Process employee transactions and workflows within the HRIS system.
Administer new hire onboarding activities, including new hire documentation, I-9 completion, and employee record creation.
Manage document retention, record maintenance, scanning, filing, and shredding processes.
Maintain organizational charts, work instructions, and HR process documentation.
Coordinate and support the end-to-end candidate onboarding experience.
Prepare onboarding materials, employee resources, company swag, and pre-employment documentation.
Partner with hiring managers, Payroll, IT, and other departments to ensure a successful new hire experience.
Administer employee recognition and service award programs, including milestone celebrations and communications.
Coordinate employee engagement initiatives, birthday recognition, bereavement support, and new baby gifts.
Prepare and publish employee announcements through electronic and physical communication channels.
Process and manage HR vendor invoices, purchase orders, and payment requests.
Maintain monthly HR credit card reports, expense tracking, and budget documentation.
Coordinate with external vendors supporting benefits, onboarding, safety programs, and employee services.
Manage employee identification badges and building access permissions.
Administer safety shoe and safety glasses programs, including vendor coordination and voucher tracking.
Maintain employee property tracking and reimbursement records.
Manage the HR department phone line, shared email inbox, incoming mail, and package distribution.
Respond to employee inquiries and route requests appropriately.
Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive employee information.
Plan and coordinate HR-related events, including service award celebrations, new hire activities, engagement meetings, flu clinics, and employee recognition events.
Administer employee alert and communication systems.
Support HR technology initiatives, system integrations, audits, and process improvement projects.
Participate in HR projects focused on operational efficiency, compliance, onboarding enhancements, and employee experience improvements.
Maintain compliance with employment recordkeeping requirements.
Conduct and support I-9 audits and corrective actions.
Ensure HR processes align with company policies and regulatory requirements.
Provide a high level of customer service to all associates.
Other duties as required for efficient functioning and servicing of internal and external associates and customers.
Maintain and Promote Fenner Precision Polymers Values and Behaviors at all times.