Payroll & Benefits Specialist

EPIC Health System LLC • Southfield, MI

3d • Onsite

About The Position

EPIC Health is seeking an experienced Payroll & Benefits Specialist to support our growing, multi-site healthcare organization. This role focuses on multi-state compliance, benefits administration, employee relations, and building structured HR processes that scale with our organization. This is a hands-on role ideal for someone who understands healthcare HR, thrives in a fast-paced environment, and can balance compliance with employee support.

Requirements

• 2–4 years payroll processing experience and/or 2+ years HR/benefits administration experience (combination preferred), ideally in a multi-site or high-volume environment.
• Practical knowledge of payroll laws, tax regulations, FMLA/ADA, and benefits administration.
• Experience with payroll/HRIS systems (ADP).
• High attention to detail, strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Associate’s degree in Accounting, Finance, Human Resources, or related field, or equivalent experience.

Nice To Haves

• Auditing Skills: Must be able to conduct regular audits to ensure clean, audit-able benefits data.
• Systems Experience: Proficiency in platforms like ADP Workforce Now or specialized benefits software preferred.
• Analytic Thinking: Ability to participate in salary/benefits surveys and work with brokers to conduct market benchmarking to ensure EPIC Health remains competitive.
• Bachelor’s degree in Human Resources, Accounting, Finance, or related field.
• Certified Payroll Professional (CPP), SHRM-CP/SHRM-SCP, or related certification.
• Experience with multi-state payroll and healthcare workforce environments.

Responsibilities

• Process bi-weekly payroll for multi-site employees, ensuring accuracy and timeliness.
• Review and validate timesheets, PTO, bonuses, adjustments, and wage calculations prior to payroll submission.
• Ensure correct computation of wages, overtime, deductions, garnishments, and tax withholdings.
• Prepare and distribute payroll reports and year-end forms (W-2s); assist with audits and maintain documentation.
• Maintain and update payroll data in HRIS/payroll systems (e.g., ADP).
• Administer benefits enrollments and life status changes; ensure HRIS accuracy and vendor eligibility feeds.
• Assist with open enrollment and distribute enrollment materials; determine employee eligibility.
• Respond to employee and manager inquiries on plan provisions, claims, status changes, and 401(k) enrollments and contributions (including catch-up contributions).
• Enroll employees with carriers and manage ongoing benefits-related communications.
• Maintain compliance with federal, state, and local payroll and benefits regulations.
• Manage payroll tax filings, wage garnishments, and benefit-related reporting.
• Partner with HR and Finance to reconcile payroll/benefits data and improve processes to increase accuracy and efficiency.
• Perform quality checks of benefits-related and payroll data.
• Be a primary point of contact for payroll- and benefits-related questions for employees and managers.
• Conduct new-hire orientations covering payroll and benefits enrollment.
• Resolve discrepancies and provide clear guidance on payroll policies, deductions, timekeeping, and benefits.

Benefits

• Competitive compensation
• Comprehensive benefits package
• 401(k)
• Generous PTO & holidays
• Professional growth opportunities
• Opportunity to help build scalable HR infrastructure in a growing healthcare organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree