Payroll & Benefits Coordinator
About The Position
Apple Valley Waste / Patriot Disposal is seeking a Payroll & Benefits Coordinator to support payroll administration, employee benefits programs, and payroll-related compliance activities across multiple operating companies. This position serves as a key liaison between Human Resources, Payroll, Benefits, Accounting, and employees to ensure accurate payroll processing, benefits administration, invoice reconciliations, and employee support. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining confidentiality and accuracy.
Requirements
- High school diploma or GED.
- Minimum of two (2) years of payroll, benefits administration, accounting, HR administration, or related experience.
- Strong proficiency in Microsoft Excel and Microsoft Office applications.
- Excellent organizational and analytical skills.
- Strong verbal and written communication abilities.
- Ability to handle confidential information with discretion.
Nice To Haves
- Associate degree in Human Resources, Accounting, Business Administration, or related field.
- Experience with ADP Workforce Now.
- Experience with benefits administration and invoice reconciliation.
- Knowledge of payroll regulations and employee benefits programs.
Responsibilities
- Support weekly payroll processing activities and payroll audits.
- Review payroll reports and employee data for accuracy and completeness.
- Research and resolve payroll discrepancies and employee inquiries.
- Maintain employee payroll records within ADP Workforce Now and related systems.
- Assist with payroll reporting and compliance activities.
- Support year-end payroll processes, including W-2 preparation and payroll audits.
- Assist with payroll tax reporting and payroll record maintenance.
- Administer employee benefit enrollments, changes, qualifying life events, and terminations.
- Coordinate payroll deductions and benefit elections.
- Assist employees with benefit-related questions and enrollment support.
- Support annual open enrollment activities and employee communications.
- Coordinate with benefit carriers, brokers, and third-party administrators.
- Assist with COBRA administration and ACA reporting activities.
- Reconcile monthly benefit invoices for medical, dental, vision, life, disability, and voluntary benefit plans.
- Perform benefit billing reconciliations for multiple benefit programs.
- Audit payroll deductions and benefit elections for accuracy.
- Prepare payroll, benefits, and workforce reports as requested.
- Support payroll and benefits audits.
- Maintain confidential employee records and documentation.
- Support Human Resources and Accounting projects as assigned.
- Assist with process improvements and system enhancements.
- Perform other duties as assigned.
Benefits
- Medical, Dental, and Vision Insurance
- Company-Paid Life Insurance
- Short-Term and Long-Term Disability Insurance
- 401(k) with Company Match
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- Career Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
