Payroll & Benefits Coordinator
About The Position
As Payroll & Benefits Coordinator, you will be responsible for supporting on-time payroll processing and effective benefits administration. We are seeking someone detail-oriented to support semi-monthly payroll, ensuring accuracy in all areas while meeting and applying all payroll controls accordingly. Reporting to the Sr. Manager, Payroll & Benefits, you’ll partner closely with the People team to ensure data integrity and support payroll and benefits cycles. You will also serve as a key resource to our employees, efficiently and effectively answering any payroll and benefits questions on a timely basis. This is a salaried, non-exempt role that is based out of our NYC office.
Requirements
- 1-2 years of experience in payroll processing and benefits administration
- Hands-on experience in ADP or comparable HRIS
- Familiarity with employment laws, leave regulations, and benefits compliance
- Proficiency in Excel / Google Sheets and comfort with HR technology
- Excellent attention to detail, organization, and follow-through
- Strong communication and customer service skills are a must
- Ability to handle confidential data professionally and with discretion
Responsibilities
- Prepare semi-monthly payroll for exempt and non-exempt employees, ensuring accuracy and timeliness
- Review and reconcile timesheets, PTO balances, and payroll data inputs prior to each pay run
- Process payroll adjustments including new hires, terminations, pay changes, garnishments, and voluntary deductions
- Support preparation of year-end payroll activities including W-2 distribution and reconciliation
- Respond to employee inquiries about pay, deductions, and paycheck reconciliation in a timely and professional manner
- Administer employee benefits programs including health, dental, vision, life insurance, 401(k), FSA/HSA, and wellness offerings
- Coordinate open enrollment periods — prepare communications, host informational sessions, and guide employees through elections
- Process enrollments, qualifying life event changes, and terminations with insurance carriers and benefit platforms
- Reconcile monthly benefit invoices and coordinate with Finance to ensure accurate payroll deductions
- Serve as a first point of contact for employee questions about coverage, eligibility, and claims
- Maintain accurate and confidential employee records in the HRIS and payroll system
- Assist with compliance filings and reporting, including ACA, COBRA, ERISA, and state/local requirements
- Support audits of payroll and benefits data to ensure data integrity
- Monitor and track FMLA and leave of absence documentation in partnership with the HR team
- Partner with HR Business Partners, Finance, and People Operations on projects and process improvements
- Assist with onboarding new hires by conducting benefits orientations and ensuring timely enrollment
- Generate standard and ad hoc payroll and benefits reports for internal stakeholders
Benefits
- medical, dental, and vision coverage
- life and AD&D insurance
- short- and long-term disability
- infertility support and WPATH-aligned transgender health benefits
- an Employee Assistance Program (EAP)
- transit benefits
- FSA and HSA options
- Equity for all employees, including new hire and refresher grants
- Flexible paid time off
- paid parental leave
- a fully paid four-week sabbatical in your sixth year
- Company-paid professional coaching for all employees
- Day-one 401(k) match plus matching on qualified student loan payments
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
