Benefits and Payroll Coordinator

Molson Coors • Milwaukee, WI

4d • $51,000 - $67,000 • Hybrid

About The Position

The Benefits & Payroll Coordinator in Milwaukee, WI, is responsible for the financial administration, reconciliation, and control of U.S. benefits and payroll-related processes, ensuring accuracy, compliance, and integrity across multiple systems and vendors. The role partners closely with HR, Payroll, Finance, Accounts Payable, and external providers to validate benefit deductions, funding, and vendor billing for programs with significant financial exposure. This position operates with increasing independence and analytical responsibility, performing financial validation, variance analysis, and audit support functions. In addition, the role serves as a designated backup for the Retirement Benefits Administrator, supporting continuity of operations for critical retirement and compliance processes.

Requirements

• 3 to 5 years of experience with payroll, benefits administration, or financial reconciliation; performing data validation, reporting, or audit support; working across multiple systems (HRIS, payroll, vendor platforms); interacting with Finance, Accounts Payable, or external vendors.
• Strong analytical skills with ability to reconcile and validate large data sets across multiple systems.
• Ability to identify discrepancies, perform root cause analysis, and recommend resolution actions.
• Experience working with payroll, benefit systems, and vendor billing processes.
• High attention to detail with accountability for financial accuracy and compliance.
• Ability to manage competing priorities and resolve issues across multiple stakeholders.
• Strong communication skills to partner with Finance, HR, Payroll, and external vendors.
• Understanding financial controls, audit requirements, and data integrity principles.
• Ability to operate with increasing independence and sound judgment.

Responsibilities

• Lead reconciliation and validation of benefit deductions, payroll funding, and eligibility systems, supporting approximately $100M+ in 401(k) contributions, $5M+ in HSA funding, and $30M+ in vendor premium billing annually. Ensure accuracy, completeness, and alignment across payroll and vendor.
• Analyze vendor billing reports, payroll outputs, and benefit files to identify discrepancies, trends, and anomalies impacting high-volume financial transactions.
• Execute internal control activities, including variance analysis, audit support, and data validation, ensuring compliance and financial integrity across $100M+ in benefit-related financial flows.
• Partner with Finance, Payroll, and Accounts Payable to investigate and resolve discrepancies, ensuring accurate reporting and timely execution of payments tied to high-value benefit funding.
• Support financial administration of benefit programs, including invoice processing, premium calculations, and vendor payment coordination, directly executing and supporting $30M+ in annual vendor-related payments. Prepare monthly and ad hoc financial reporting.
• Manage vendor relationships and communications, resolving billing issues, clarifying discrepancies, and ensuring data integrity across vendors supporting multi-million-dollar benefit programs.
• Administer and monitor leave of absence (LOA) programs and related payroll coding, ensuring daily accuracy, compliance (e.g., FMLA), and employee impact management across payroll and benefits.
• Provide operational and analytical support as backup to the Retirement Benefits Administrator, including issue resolution and supporting retirement processes impacting high-value participant.

Benefits

• Flexible work programs that support work life balance including a hybrid work model of 4 days in the office
• Participation in our Total Rewards program with a competitive base salary, incentive plans, parental leave, health, dental, vision, retirement plan options with incredible employer match, generous paid time off plans, an engaging Wellness Program, and an Employee Assistance Program (EAP) with amazing resources
• On site Pub, access to cool brand clothing and swag, top events and, of course... free beer and beverages!
• We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities
• We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are
• Engagement with a variety of Business Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization
• Ability to grow and develop your career centered around our First-Choice Learning opportunities
• Work within a fast-paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed