Payroll & Benefits Administrator

Equity Resources, Inc • Newark, NJ

just now • Hybrid

About The Position

The primary objectives of the Payroll & Benefits Administrator are to independently maintain, update, and process payroll timely and accurately. Additional duties will include maintenance of employee records in the HRIS system, report generation, and administration of benefits. Equity Resources, Inc. is a privately owned and operated mortgage company headquartered in Newark, Ohio. We are licensed in 22 states, including Washington D.C., and operate branch offices in many of those locations. Our vision and purpose at Equity Resources, Inc. is quite simply to Improve the Lives of Families. We pride ourselves in creating Raving Fans of our customers AND our employees. We are celebrating our 33rd year in business and are continuing to grow! Come join our team!

Requirements

• Associate degree in Human Resources, Business Administration, or related field; Bachelor’s Degree preferred (or equivalent combination of education and experience).
• Minimum of 3 years of experience processing multi-state payroll and payroll taxes required; basic accounting knowledge required.
• Knowledge of the FLSA and various state regulations relative to payroll.
• Proficiency with Microsoft Office applications and HR technologies, including web-based payroll/HRIS is required.
• Strong analytical and problem-solving skills with high attention to detail; able to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to work independently and resolve issues with sound judgment.
• Excellent written and verbal communication skills, with the ability to effectively engage employees at all levels.

Nice To Haves

• Experience with sales commissions and incentive pay strongly preferred.
• Certified Payroll Professional Certification (CPP), Fundamental Payroll Certification (FPC), SHRM-CP, or PHR preferred but not required.
• Experience with Paylocity HRIS preferred.

Responsibilities

• Process biweekly payroll, including validation of employee data, special payroll runs, and adjustments.
• Improve payroll and commission processes for efficiency and accuracy.
• Maintain payroll records, including manual checks, stop payments, direct deposit updates, and special pay items (commissions, bonuses, garnishments).
• Monitor payroll tax filings and year-end processes completed by vendor (e.g., W-2s) to ensure compliance with federal, state, and local regulations.
• Conducts research, provides guidance, and ensures compliance with federal and state wage payment regulations.
• Maintain accurate HRIS records (new hires, terminations, pay changes, benefits, etc.) and generate reports as needed.
• Completes Verifications of Employment for current and former employees as needed.
• Serve as primary point of contact for payroll and HRIS inquiries, researching and resolving issues promptly.
• Manage employee benefits lifecycle, including enrollments, payroll deductions, and HSA and 401(k) administration, while partnering with vendors (Paylocity & Fidelity).
• Reviews benefits discrepancy reports from vendors and works with Paylocity and Vendor to efficiently resolve discrepancy with minimal impact to employee.
• Monitors pending coverage as a result of Evidence of Insurability and follows up with Vendor and/or employee as necessary.
• Facilitates COBRA administration through Paylocity. Ensures terminated employees are transferred to COBRA Admin portal and appropriate paperwork is distributed by Paylocity.
• Maintain strict confidentiality of employee and payroll data and adhere to company policies, procedures, and ethical standards.
• Provide support to the HR team and assist with additional duties as needed.

Benefits

• Flexible hours ending at 5PM or 5:30PM, normally.
• Generous PTO
• 10 paid holidays
• A day off for your birthday!
• Full benefits package (including pet insurance!) first of the month after your first 30 days.
• 401(k) option with a generous company match
• Referral programs ($500 for each borrower you refer, and up to $5,000 for referring an experienced Loan Officer).
• medical, dental, and vision insurance
• company-paid life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree