Payroll & Benefits Administrator

Vimly Benefit Solutions•Seattle, WA

2d•Remote

About The Position

Vimly Benefit Solutions is seeking a passionate, team-oriented Payroll & Benefits Administrator to join their team. This full-time, non-exempt, remote role is responsible for end-to-end payroll processing, benefits administration, and HRIS setup. The ideal candidate is a payroll professional with strong finance skills and experience supporting HR functions, who can manage multi-state payroll with precision and compliance. This role requires a self-directed individual who can meet strict deadlines and contribute meaningfully to people operations.

Requirements

2–4 years of hands-on, end-to-end U.S. multi-state payroll processing experience.
Demonstrated knowledge of U.S. federal and multi-state payroll tax regulations (withholding, wage and hour laws, state-specific requirements).
Experience preparing payroll journal entries and reconciling payroll to general ledger accounts.
Advanced Excel skills (building reconciliations, VLOOKUP/INDEX-MATCH, pivot tables, data cleaning).
Proven track record of meeting strict, non-negotiable deadlines in a self-directed environment.

Nice To Haves

Experience administering employee benefits (health insurance, 401(k), qualifying life events, open enrollment).
Experience supporting payroll for international employees through an Employer of Record (EOR), specifically Canada and India.
Familiarity with UKG or BambooHR HRIS/payroll systems.
Post-secondary education in Accounting, Payroll, Finance, or a related field.

Responsibilities

Own payroll end-to-end for all U.S. employees across multiple states, ensuring timely processing and accuracy.
Coordinate with the Employer of Record (EOR) to ensure accurate and on-schedule payroll processing.
Handle benefits administration, including enrollments, qualifying life events, premium reconciliations, and vendor communications.
Respond to employee inquiries regarding pay, deductions, and benefits accurately, promptly, and with discretion.
Manage new hire onboarding setup in the HRIS, including creating records, assigning pay groups, and confirming benefit enrollments.
Partner with HR to ensure a seamless transition from offer acceptance to the first paycheck.
Pull headcount and workforce cost reports for HR and Finance planning.
Understand stakeholder needs for reporting and provide relevant data.
Act as a reliable partner for HR on people-related projects, leveraging data and systems knowledge.
Support broader people operations with financial and systems knowledge as the role evolves.