Payroll & Benefits Administrator

MNGI • Minneapolis, MN

2d • Hybrid

About The Position

This position is responsible for maintaining and reviewing payroll processing systems to ensure timely and accurate processing of multi-state payroll on a bi-weekly basis. It also involves administering benefit enrollments, communicating with employees regarding their benefits, and maintaining vendor relationships. The role requires ensuring data integrity within the HRIS system and collaborating with the HRIS vendor for support. Additionally, the administrator will be responsible for mandated reporting, responding to employee and leadership inquiries, and creating training materials. The position also involves managing employee leave of absence planning and administering the Variable Pay Program.

Requirements

• Knowledge of FLSA and wage and hour laws required.
• Microsoft Office applications with an emphasis on Excel
• FLSA, applicable wage and hour laws, Internal Revenue Code (IRC), and other employment laws and regulatory requirements as they apply to payroll
• Minnesota Paid Family Medical Leave
• Mathematics
• Ultimate Kronos Group (UKG) Software (HRIS)
• Excellent written and verbal communication skills
• Excellent Interpersonal and Customer service skills
• Problem solve, prioritization, critical thinking and analytical skills
• High level of organizational skills with a strong attention to detail and follow through
• Time management
• Self-motivated
• Build and maintain collaborative relationships with all levels of the organization as well as outside vendors
• Analyze data and provide recommendations
• Multitask
• Interface with all levels of the organization, specific strength in influencing decision makers and managing expectations
• Work independently as well as in a team environment
• Adapt and work in a fast-paced, change driven environment
• Maintain the highly confidential nature of human resources work
• Identify and resolve complex issues, take initiative even under unfamiliar or ambiguous circumstances.
• Sense of accountability and sound personal judgment.
• Regular attendance is required.
• Must be able to stand for long periods of time and move quickly on their feet.
• Employees must be able to tolerate personal protective equipment including; gowns, gloves, face masks and eye protection.
• Employees may be required to travel to other company locations due to staffing and training needs.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• While performing the duties of this position, the employee works in a clinical environment and may be exposed to hazardous chemicals or conditions including exposure to blood or other body fluids.
• The employee is exposed to a computer monitor daily.
• The employee may be required to travel by automobile and exposed to changing weather conditions while performing the duties of this position.
• While performing the duties of this position, the employee must be alert to conditions that may impact the safety of patients, employees and visitors.

Nice To Haves

• Bachelor’s degree in Human Resources Management or related field preferred; equivalent experience considered in place of degree.
• Knowledge of HRIS system utilization and data highly preferred.
• Previous payroll experience and two or more years of progressively responsible human resources experience strongly preferred.
• PHR/SHRM-CP, SPHR/SHRM-SCP, or CPP certification is preferred.

Responsibilities

• Maintain and review payroll processing systems to ensure timely and accurate processing of multi-state payroll on a bi-weekly basis ensuring accurate job data changes, rates of pay, earnings, deductions, and tax withholding.
• Process monthly distributions, quarterly, and annual year-end bonus payrolls for multiple companies.
• Process additional off-cycle payrolls as needed.
• Complete appropriate audits related to tax filing and file transmissions to external entities including benefit providers, banks, government agencies, etc.
• Ensure compliance, maintain knowledge of payroll related federal, state, local, tax/wage and hour laws and best practices.
• Provide timely customer service to all employees with payroll questions or concerns.
• Resolve payroll discrepancies/irregularities timely with a focus on continuous process improvement and error reduction.
• Ensure data integrity within the HRIS system as it relates to onboarding new hires, job changes, terminations, benefit enrollment, direct deposit, and tax forms.
• Monitor and maintain HRIS system performance including review, testing and implementation of new systems, system configuration changes, and/or upgrades.
• Collaborate with HRIS vendor, UKG, for support by submitting support cases/service requests as needed.
• Administration of benefit enrollment for new hire, annual open enrollment and qualifying life event changes; approve enrollments, perform audits, and prepare and send enrollment files to benefit vendors.
• Ensure accurate enrollment through audits and invoice reconciliation
• Assist employees with enrollment submissions and questions timely.
• Communicate with employees regarding election changes, discrepancies or necessary updates including annual contribution limits and other benefit related items.
• Maintain benefit vendor relationships
• Develop and provide reporting to leadership and internal and external parties as requested.
• Responsible for required mandated reporting including but not limited to ACA and EEOC, etc.
• Respond to employee and leadership inquiries related to benefits and HRIS functionality including time and attendance records, job changes, benefit enrollment/changes, etc.
• Prepare and distribute appropriate HRIS communications in a timely manner to address system and process changes.
• Create and maintain end user training materials.
• Manage employee leave of absence planning and questions including creating individualized benefit payment plans for each employee on a leave of absence.
• Responsible for administration of the Variable Pay Program.
• Ensure the system is prepared for configuration changes as required to meet organizational needs and adhere to all regulations.
• Assist with physician leave of absence planning and questions.
• Collaborate with Human Resources Business Partner, Provider Requests, Site Administrative Director and provider to develop PDO and leave of absence plan prior to leave start date.
• Any and all other duties as assigned.

Benefits

• Health Coverage: Medical, Dental & Vision Insurance
• Retirement: 401(K) with Company Match, Profit Sharing
• Time Off: Generous PTO, Holiday Pay, Floating Holiday
• Disability Coverage: Short & Long-Term Disability
• Family Support: Paid Leave and Disability
• Performance Incentive: Discretionary Bonus Based on Company, Department, and Individual Goals

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree